Events Co-ordinator | Sandton

Our client is seeking a highly motivated, detail-oriented, and experienced Events Co-ordinator to join their dynamic team. The successful candidate will be responsible for the end-to-end planning, execution, and management of a wide range of corporate events, including but not limited to conferences, seminars, workshops, client appreciation events, and internal staff functions.

Key Responsibilities & Duties: Event Planning and Strategy:

• Collaborate with internal stakeholders (marketing, sales, executive leadership) to define event objectives, target audience, and key messages.

• Develop comprehensive event plans, including timelines, budgets, and resource allocation.

• Source and secure suitable venues, vendors (catering, AV, entertainment), and suppliers, ensuring cost-effectiveness and quality.

• Negotiate contracts with vendors and suppliers to secure favorable terms and conditions.

Event Execution and Management:

• Manage all logistical aspects of events, including registration, attendee management, speaker coordination, and on-site support.

• Oversee event setup and teardown, ensuring all elements are in place and function as planned.

• Act as the primary point of contact for all event-related queries from internal and external stakeholders.

• Manage on-site event operations, troubleshooting any issues that may arise in a timely and professional manner.

• Ensure all events adhere to health and safety regulations and company policies.

Budget Management:

• Create and manage event budgets, tracking all expenses to ensure events remain within allocated funds.

• Provide regular financial reports and post-event budget reconciliation.

• Identify opportunities for cost savings without compromising event quality.

Marketing and Promotion:

• Work with the marketing team to develop promotional materials, including invitations, e-mail campaigns, and social media content.

• Manage attendee registration platforms and databases.

• Analyse event data and provide post-event reports on attendance, feedback, and return on investment (ROI).

Stakeholder & Vendor Relations:

• Build and maintain strong relationships with internal teams and external partners.

• Manage a network of trusted suppliers and vendors to ensure a high standard of service.

Qualifications and Experience:

• Education: A relevant commercial qualification, or a degree/diploma in Marketing or Events Management is essential.

• Experience: A minimum of 3-5 years of proven experience as an Events Co-ordinator or similar role, specifically within the financial services, insurance, or banking sectors.

• Knowledge: In-depth knowledge of the events management lifecycle, from concept to post-event analysis.

• Technical Skills: Proficiency in event management software, CRM systems, and Microsoft Office Suite (Word, Excel, Power

Point).

• Must have a valid driver's license and own reliable transport.

Personal Attributes:

• Exceptional organizational and project management skills.

• Strong attention to detail and ability to multitask effectively.

• Excellent communication and interpersonal skills.

• Proactive, self-motivated, and able to work independently as well as part of a team.

• Calm and composed under pressure, with strong problem-solving abilities.

• A professional and polished demeanour suitable for a corporate environment.