Reports to: HR Co-DirectorsLocation: London, hybrid working (min. 4 days in the office)Contract: PermanentLocation: Stephen Street, London
About Us
Creating the Extraordinary, Together. Fremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.
From critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.
Our Purpose We create stories and entertainment that connect audiences around the world and reflect the diversity of the communities we live in and serve. By bringing together different perspectives and expertise, we create content that is bold, relevant and innovative.
Guided by our shared purpose of Creating the Extraordinary, Together, we collaborate openly and challenge ourselves to think differently and move with pace in a constantly evolving industry. We encourage curiosity, accountability and courageous decision-making, while supporting each other to learn and grow. We inspire others from a place of being inspired ourselves.
We are committed to building an inclusive culture where people feel trusted and empowered to succeed.
Job Overview
This role supports the HR team and assists in the smooth day-to-day running of all HR-related administrative matters. The successful candidate will support recruitment, onboarding, employee administration, learning and development, team coordination, diary management, and wider HR projects while contributing to a positive and collaborative team culture.
Key Activities and
Responsibilities
- Manage the diaries of the Global HR Co-Directors.
- Manage and complete any expenses of the Global HR Co-Directors.
- Meet and greet key internal and external stakeholders before meetings with the Co-Directors.
- Organise HR team meetings and sub-team catch-ups.
- Support and assist with travel arrangements for HR Territory Heads and Global Co-Directors.
- Liaise, coordinate, and manage incoming and outgoing HR-related invoices.
- Assist the HR team in answering first-line HR queries including self-service systems, employee benefits, references, policies, and HR contacts.
- Support onboarding and offboarding activities including employee folders, reference checks, right to work checks, preparation of offer materials, and ensuring a seamless employee experience.
- Meet and greet new employees on their first day and support the employee induction process by coordinating presentations, invitations, and schedules.
- Where required - complete reference letters, issue contractual changes via Docu
- Sign, ensure signed copies are returned and saved on file, and chase outstanding documentation where required.
- Support recruitment processes including posting job roles, arranging interviews, scheduling meetings, and issuing offer templates.
- Support and coordinate internships, placements, and work experience opportunities.
- Maintain accurate and up-to-date employee records, HR data, and organisational charts, ensuring monthly updates are completed.
- Support wider HR initiatives including pay reviews, company surveys, and engagement activities.
- Liaise with the HRIS team on any system changes where support is required or generalists are at capacity.
- Provide general assistance with HR filing systems, both online and physical.
- Build strong relationships with internal teams and external providers.
- Assist in ensuring compliance with employment law and company policies.
- Provide ad-hoc administrative support and coordination for other HR-related activities as required.
- What we’re looking for:
- Excellent communication skills with a proactive, positive, and approachable attitude.
- Strong organisational skills with the ability to multi-task, prioritise, and problem solve.
- High level of attention to detail.
- Ability to handle sensitive information with discretion, diplomacy, and professionalism.
- Strong customer service orientation and ability to build relationships across teams.
- Excellent IT skills across Microsoft Office including Word, Excel, and Outlook.
- Experience with HR or payroll systems is advantageous.
- Previous experience in an HR or administrative role is desirable.A genuine interest in developing a career in HR.Our benefits include generous company pension, summer Fridays, audience tickets, employee assistance program, access to free courses and training, EV scheme, cycle to work scheme, season ticket loan, business coaching sessions and volunteer days.
- If you need any of this information in a different format or would like to suggest a different form of application, please contact careers@fremantle.com Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.
- For more information, please visit Fremantle.com, follow us @Fremantle
- HQ or visit our LinkedIn and Facebook pages.
