Administrative Assistant (3 month contract)

Job Title: Administrative Assistant

Location: Melville, NY

Industry: Laboratory Testing & Regulatory Compliance Services

Pay: $20–22/hour

Job Type: Contract (3 Months)

Schedule: Monday - Friday, 8:00 AM – 5:30 PM

Benefits

This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with a leading provider of laboratory testing, regulatory consulting, certification, and audit services supporting regulated industries across North America. The organization serves the food and beverage, dietary supplement, cosmetics, OTC products, cannabis, and tobacco industries through a network of accredited laboratories and compliance experts.

Job Description

Our client is seeking an onsite Temporary Administrative Assistant to support daily office operations and assist with invoice reconciliation projects. This role will play a key part in maintaining organized administrative processes while providing general office support.

The ideal candidate will possess strong Excel skills, excellent communication abilities, and a proactive approach to handling multiple responsibilities.

Key Responsibilities

• Reconcile and process invoices accurately and efficiently
• Assist with administrative and clerical functions to support office operations
• Manage email correspondence and communicate professionally with internal teams
• Maintain organized records, files, and documentation
• Perform data entry and update internal systems as needed
• Support special projects and departmental initiatives
• Assist with scheduling, reporting, and general office tasks
• Ensure accuracy and attention to detail in all administrative activities
• Collaborate with team members to support project completion and operational goals
• Provide additional administrative support as assigned

Qualifications

Experience

• 1+ years of administrative, office support, accounting support, or related experience preferred
• Experience with invoice processing or invoice reconciliation is highly preferred

Technical Skills

• Proficiency in Microsoft Excel
• Strong computer skills, including email and Microsoft Office applications
• Ability to learn and navigate internal systems quickly

Soft Skills

• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Dependable, professional, and self-motivated

Education

• High school diploma or equivalent required
• Additional administrative or business-related training is a plus

Additional Details

• Temporary assignment expected to last approximately 3 months, depending on project completion
• Immediate start preferred

Perks

• Opportunity to gain experience with a well-established organization
• Collaborative and professional office environment
• Valuable exposure to administrative operations and financial processes
• Benefits eligible through Addison Group

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.