Administrative assistant- Law firm

1. Draft and prepare daily hearing updates and ensure timely approval and submission.

2. Maintain regulatory adherence by collecting KYC documents from clients guaranteeing compliance.

3. Sending out service agreements to the clients and collection of their signed copies.

4. Compile and finalize monthly case reports for client delivery.

5. Prepare and send out detailed audit reports / legal confirmation letters upon request from clients.

6. Organize and maintain a secure, accessible filing system for legal documentation using Salesforce software.

7. Respond to client emails with minimal correspondence for case details as advised by the legal consultant.

8. Cover the reception desk when the receptionist is on break or annual leave; managing incoming calls, responsible for email inbox, inputting new inquiries in the Salesforce software, responsible for translation, updating the call sheet, meeting sheet and vendor sheet, sending out Aramex, etc.

9. Archive Power of Attorney (POA) documents in both physical and digital formats.

10.Maintaint and Organize case files and legal documents

11.Monitor and followup on case prorgress and deadlines

12.Preparing client update reports

13.Updating clients periodically on their cases

14.Preparation of Proposal and LSA and sending and followup with customer

15. Provide general administrative support to the legal team as required.

Skills

• Minimum 2-3 years experience in a UAE law firm
• Bachelor's degree in law or equivalent
• Proven experience as a legal secretary or in a similar administrative role within a law firm.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and legal software.
• Currently based in the UAE
• Arabic Knowledge is added advantage