Job Summary
We are looking for a reliable, independent, and resourceful part-time Administrative Assistant to support travel planning, meeting preparation, and formatting of communications and presentations. This role offers a high degree of flexibility and is ideal for someone who is organised, proactive, and comfortable working with minimal supervision.
Job Scope
- Manage and coordinate travel arrangements, including:
- Individual travel (approximately 1–2 times per month)
- Team travel for meetings involving 5–10 participants, expected 4–6 times per year (subject to change)
- Support meeting preparation, scheduling, coordination, and follow-ups
- Draft, format, and proofread emails, documents, and written communications
- Prepare and format PowerPoint presentations, ensuring clear structure, professional design, and appropriate use of visuals and animations
- Provide general administrative and coordination support as required
- Work independently to resolve issues, while ensuring alignment with established processes
Requirements
- Proven experience in an administrative, personal assistant, or executive support role
- Ability to communicate clearly and professionally via email
- Comfortable liaising with stakeholders across different regions
- Highly independent and self-directed, able to progress tasks even when instructions are not fully defined
- Resourceful, while understanding the importance of following processes and guidelines
- Excellent proficiency in Microsoft Excel, Word, and PowerPoint
Additional Information
- Salary – S$35 per hour
- Contract duration: 12-month contract
- Commencement Date: Immediate
- Working days and hours: Monday to Friday (10-15 hours/week), 3-hour per day between 10am to 4pm
- Location: Bugis & remote, Minimum two face-to-face meetings per month
