Company Secretarial Administrative Officer (Campus role, Fresh graduates are welcome))

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Provide administrative and clerical support to the Company Secretarial Team for a listed company.

Company Secretarial Compliance SupportAssist in the preparation and filing of company secretarial documents (e.g., board resolutions, annual returns, statutory forms) with relevant authorities.

Arrange and coordinate logistics for board, committee, and shareholders’ meetings, including venue booking, preparation of meeting packs, and managing attendee arrangements.

Support the preparation of annual reports, interim reports, announcements, circulars, and other regulatory disclosures.

Administrative Clerical

Duties

• Manage schedules, appointments, and travel arrangements for the Company Secretarial Team.
• Plan and coordinate office events, team meetings, and corporate activities.
• Develop, implement, and maintain organized physical and electronic filing systems for company records and statutory documents.
• Draft correspondence, compile data, and prepare expense and statistical reports as required.
• General Support
• Act as a liaison between the Company Secretarial Team, internal departments, external regulators, and professional advisors.
• Perform ad-hoc duties and support special projects as assigned by the senior.
• Occasional travel may be required.

Qualifications

• Experience
• Diploma or above in Business Administration, Corporate Governance, Legal Studies, or a related field.
• Prior experience in a company secretarial, legal, or compliance role within a listed company or professional firm is advantageous.
• Fresh graduates with relevant academic backgrounds are welcome to apply.
• Requirement
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Chinese word processing and bilingual document formatting.
• Knowledge of company secretarial software (e.g., Blueprint, Diligent) is a plus.
• Excellent command of written and spoken English and Chinese (Mandarin/Cantonese as required).
• Immediate availability is highly preferred.
• We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.