Office Manager / Personal Assistant

AIX Capital KK is one of the premier leading headhunting and recruitment firms globally - specializing in financial services recruitment across the globe with offices in New York (The US) Sydney (Australia), Tokyo (Japan), Hong Kong and Singapore.

A position has become vacant in our Tokyo office for a bilingual (Japanese and English) professional to join us in the capacity of an office manager and executive personal assistant (PA) to the group CEO.The ideal candidate will be able to effectively coordinate meetings and other office events within Japan and our greater Asia offices.

They should be comfortable in assisting the group CEO in booking and scheduling meetings, managing global calendar, coordinating with the local Tokyo team on the group and acting as an main gate keeper and facilitator on behalf of the group CEO.Absolute bilingual (Japanese (Keigo, Hiragana and Katakana as well as kanji both written and spoken) as well as flexibility in their working schedule and hours.

Whilst they will be operating in general Tokyo time, the group CEO is based in Sydney, Australia with frequent travel across the designated offices.

The individual should also possess a friendly demeanor so they can effectively interact with clients, office visitors and other external stakeholders associated with the business. The individual will also at times conduct interviews on behalf of the group CEO is both Japanese and English. A good working knowledge of Japanese business, culture and the "way of the Japanese" is highly regarded.

We are looking for native level fluency in both Japanese and English.

Responsibilities

• As above including:
• Coordinate and organize office activitiesscheduling and coordination of meetings with external parties
• Events booking for the company as well as affiliates
• Coordinate inbound and outbound office emails
• PA duties in scheduling meetings, interviews and transport etc inside and outside of Japan
• Hiring for and behalf of the group

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor
• Bilingual in both Japanese and English3 to 10 years and over experience working as a PA, executive secretary, client relations, public relations or office manager / receptionistthere is an opportunity also to work in any of the offices within our network globally after an initial period of time is spent in Tokyo, Japan.
• Excellent Career progression is also available internally in line within the company's service offering within recruitment, talent acquisition or management.
• In addition, we are offering:a very generous base salary (experience based)performance based bonustransport to and from work coveredall medical, health, social and pension insurance in accordance with the Japanese labor law
• CBD office based in Marunouchiinitial interviews will be conducted live over teams then thereafter with the group CEO in Tokyoplease send resumes in confidence to:bernard.yeo@aix-cap.com