Behind every growing company is someone who keeps the trains running, sees around corners, and turns good ideas into repeatable processes.
At Katalyst Group, we're looking for a Business Operations Manager who enjoys bringing structure to complexity, improving how work gets done, and helping a business scale thoughtfully. This role sits at the center of our organization, partnering with recruiting, sales, finance, operations, and leadership to keep the business moving forward.
If you're someone who notices inefficiencies, asks thoughtful questions, takes ownership, and enjoys building and executing processes that make everyone's job easier, we'd welcome a conversation.
The Opportunity
As Business Operations Manager, you'll serve as the operational hub of Katalyst Group and a trusted partner to company leadership. You'll help coordinate the people, processes, reporting, and workflows that support our Executive Search and Project Resources businesses.
This isn’t merely an administrative role. It's an opportunity to influence how a growing company operates, improve systems and processes, and create the structure that allows the organization to continue scaling successfully.
You'll have broad exposure across the business and the opportunity to work directly with the CEO on key initiatives, operational priorities, and day-to-day execution.
What You'll Do
- Drive Operational Excellence
- Coordinate workflows across recruiting, sales, operations, finance, and leadership teams
- Monitor key operational activities to ensure projects, placements, onboarding, billing, and reporting move forward efficiently
- Maintain and improve operational processes, documentation, and workflows
- Identify opportunities for automation, efficiency, and continuous improvement
- Help create structure and accountability that supports company growth
- Support Recruiting & Production Teams
- Coordinate recruiting workflows and job order administration
- Maintain production scorecards, activity reporting, and key performance metrics
- Support placement processing, onboarding readiness, and documentation requirements
- Assist with administration of Bullhorn, LinkedIn Recruiter, and other systems
- Coordinate outsourced recruiting resources and related operational activities
- Support the Business Behind the Business
- Manage onboarding and offboarding processes
- Coordinate timecard approvals, billing readiness, and recurring operational reporting
- Assist with payroll, benefits administration, employee records, and related documentation
- Coordinate vendor relationships, recurring business requirements, and administrative processes
- Support compliance and recordkeeping activities
- Partner with Leadership
- Serve as a trusted operational partner to the CEO and leadership team
- Help drive follow-through on key initiatives, projects, and priorities
- Coordinate meetings, reporting packages, action items, and ongoing business activities
- Provide visibility into operational performance and opportunities for improvement
- How Success Is Defined
- The business operates more efficiently because of your efforts
- Reporting is accurate, timely, and actionable
- Operational processes become more scalable and consistent over time
- Onboarding, billing, and administrative workflows run smoothly and predictably
- Team members spend less time navigating administrative challenges and more time serving clients and candidates
- Leadership has greater visibility into business performance and fewer operational bottlenecks
- You know the business backwards and forwards
- Who Thrives at Katalyst
- This role tends to resonate with professionals who:
- Take ownership and follow through on commitments
- Naturally identify opportunities to improve processes and eliminate inefficiencies
- Ask thoughtful questions before jumping to solutions
- Are comfortable balancing multiple priorities across different departments
- Can confidently drive projects forward and influence outcomes without relying on formal authority
- Enjoy creating order, structure, and accountability
- Build strong working relationships while maintaining high standards
- Are discerning about where they focus their time and energy to create the greatest impact
- Experience in staffing, recruiting, operations, project coordination, HR, or business administration will certainly be helpful, but curiosity, initiative, and a desire to build are equally important.
- If you're energized by solving problems, building better ways of working, and being a trusted partner within a growing organization, we'd appreciate meeting you.
About Katalyst GroupKatalyst Group is a provider of executive search, project and interim placement solutions with expertise in supporting Accounting, Finance, and Business Transformation executives with special projects created by workforce gaps. As a human capital partner for our clients, we solve business problems across organizations in the areas of Risk and Compliance, Governance, and Technology.
Katalyst was founded in 2019 to help finance executives rapidly assemble project resources to address special projects, and recruit individuals for key hires within their respective organizations. The Katalyst team are former accounting, finance, program and project management professionals who have made a career of curating networks and connecting the dots.
Our values-based culture extends to those we engage; therefore, we are selective and discerning about the organizations we support to ensure they are a good fit for those we represent.
