Location: SingaporeReporting To: HR Director
About The Opportunity
An established organization is seeking an HR Operations Executive / Senior Executive to support day-to-day HR operations, payroll coordination, and office administration within a structured corporate environment.
This role will work closely with internal stakeholders and external service providers to ensure smooth HR processes, maintain accurate employee records, and support compliance across multiple markets. The position offers broad exposure across HR operations, employee lifecycle management, payroll coordination, and workplace administration.
Key Responsibilities
- Support day-to-day HR operations across the employee lifecycle including recruitment coordination, onboarding, employee documentation, and offboarding processes
- Coordinate interview scheduling, onboarding arrangements, orientation activities, and employee communications
- Prepare employment letters, HR documentation, and maintain accurate employee records and personnel files
- Maintain and update HR systems, databases, and employee information records
- Support performance management processes, training coordination, and HR-related initiatives
- Coordinate with external payroll vendors across multiple countries to ensure timely and accurate payroll processing
- Prepare, consolidate, and validate payroll-related information including claims, allowances, deductions, and salary adjustments
- Review payroll reports and coordinate with vendors, Finance, and internal stakeholders to resolve discrepancies when required
- Support payroll documentation, statutory submissions, and audit-related requirements
- Assist in maintaining compliance with company policies, employment regulations, and HR procedures
- Support internal reporting and preparation of HR statistics for management review
- Coordinate employee engagement activities, welfare programmes, and company events
- Support benefits administration and employee-related administrative matters
- Assist with office administration, workplace coordination, vendor liaison, and general office support activities
- Handle employee queries related to HR policies, processes, and administrative matters
- Support ad-hoc HR and operational duties as assigned
Requirements
- Degree or Diploma in Human Resources, Business Administration, or related discipline
- Around 3-6 years of experience in HR operations, HR administration, or HR generalist functions
- Experience coordinating payroll activities or working with outsourced payroll vendors will be advantageous
- Prior exposure within multinational or structured corporate environments preferred
- Good understanding of Singapore employment practices and statutory requirements
- Familiarity with HR systems and payroll platforms would be beneficial
- Proficient in Microsoft Office applications including Excel, Word, and PowerPointStrong organizational skills with good attention to detail and accuracy
- Able to manage confidential information with professionalism and discretion
- Strong interpersonal and communication skills with the ability to work independently and collaboratively
