Office & Events Coordinator

Overview

We are looking for a friendly, organized, and proactive Office Manager to support our Toronto office. Our team is focused on AI research, and we need someone who can create a welcoming and well-managed office environment. This role is ideal for someone with strong customer service experience who enjoys interacting with people and being the face of the office.

Key Responsibilities:

• Act as the first point of contact for all visitors, ensuring a warm and professional welcome.

• Manage day-to-day office operations and maintain a smooth, organized workplace.

• Coordinate with internal teams and external organizations as needed.

• Plan and coordinate office events, meetings, and team activities.

• Handle office logistics, supplies, and general administrative tasks.

• Support employees and visitors by answering questions and providing assistance.

• Ensure a positive and professional office experience for everyone.

Must-Have Skills & Experience:

• Strong customer service or front-facing experience (retail, hospitality, or similar).

• Experience in event coordination or managing office events/activities.

• Excellent communication and interpersonal skills (this is critical).

• Comfortable interacting with new people daily and being the face of the office.

• Highly organized with the ability to manage multiple tasks.

• Proactive, reliable, and solution-oriented mindset.

Additional Notes:

• This is not a back-office role—we are looking for someone who enjoys being visible and engaging with people.

• Candidates from retail or hospitality backgrounds are strongly encouraged to apply.

The expected base salary range for this position is $23 – $24 per hour, depending on experience, skills, and internal equity.

The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.

For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.

We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.