Event Administrator

We’re seeking passionate individuals with knowledge of Event Planning, Sport Management, Health and Wellness, or a related field who want to gain valuable experience in sports event coordination, community engagement, and nonprofit initiatives. You’re a self-starter—motivated, reliable, and organized—with strong communication skills and a work ethic that balances focus and fun.

• This role is located in South Calgary and is required on-site daily*

Responsibilities

• Preparation of materials needed for sporting events, including but not limited to the prize lists, start lists, and officials documentation.

• Receive and process event entries including data entry, payment, verification of memberships and other documentation.

• Communicating with relevant parties regarding entries, rules, and logistics.

• Aid in the event check-in and daily needs of competitors.

• Post-event reporting to the governing bodies, including results submission.

• Processing final billing for competitors.

• Archive event records.

• Front desk reception (answering our phone lines and directing calls, filing, administrative work).

• Ensuring the company's standard is maintained in respect to all aspects of the tournament operations. This includes but is not limited to customer service, supplies, equipment, building conditions, overall cleanliness.

• Ensuring accounting procedures are followed when executing all accounting processes.

• Responsible for executing professional and effective communication during all communication processes.

• Assisting in other departments as required.

• Note: This role requires flexibility to work in both indoor and outdoor environments—sometimes in unpredictable weather.