Business Events Coordinator

Join our team!

Do you want to be part of creating environments which inspire ideas that change the world?

Are you organised, creative, committed to excellence, and interested in joining a team that helps bring business to Edinburgh? Then this role is for you!

This is a fast-paced, varied role where you’ll support the sales and marketing team, shape event proposals, and work closely with partners across the city to create strong, competitive bids. From coordinating site visits to supporting key initiatives and fam trips, you’ll be involved in the details that make events successful.

If this excites you, this is your opportunity to build a brilliant career, gain real experience, and work towards our shared vision in a collaborative, high-performing team.

Primary Function:

To deliver professional business event support services to the EICC. The role will involve collaboration with all business areas, primarily supporting the sales and marketing functions. You will assist with planning and organising tasks associated with winning business events for the EICC.

Additionally, you will provide convention services to potential clients, coordinating with external partners such as hotels, social venues, and leisure activities. This role will also support the marketing function where appropriate and be involved in city initiatives and fam trips.

By taking an active role within the team, you will contribute to the EICC objectives and strategic plan by developing and implementing effective tools and practices that align with the EICC ethos and values.

Additionally, you will provide convention services to potential clients, coordinating beyond the EICC with items such as hotels, social venues, and leisure activities. This role will also support the marketing function where appropriate and be involved in city initiatives and fam trips.

By taking an active role within the team, you will contribute to the EICC objectives and strategic plan by developing and implementing effective tools and practices that align with the EICC ethos and values.

Key Responsibilities:

• Assist with Convention support, including site visit planning, collating information from third parties, and creating documents for Congress Bids.

• Assist with collating information for colleagues across the sales teams to support proposals. Items include, but are not limited to, accommodation requests, social venues, travel, etc.

• Coordinate city site visits and, where appropriate, act as a point of contact for clients throughout their visit.

• Work to improve accommodation allocations through a partnership approach with relevant parties.

• Work with city partners to secure discounts on travel and activities for event organisers to use when planning events in Edinburgh.

• Play a key role, where appropriate, in planning, coordinating, and executing key annual activities such as the Festive Fam Trip, Festival Entertainment, Halloween Film Night, EICC Live, and any other identified event.

• Create processes and required documents to support the collation of information from both internal and external customers.

• Support EICC Projects within the sales and marketing team, such as, but not limited to, EICC Gateway and EICC Events, promoting revenue-generating activity such as accommodation sourcing and exhibition sales.

Personal Attributes:

The incumbent will ideally possess the following personal attributes.

• Attention to detail and strong organisational skills.

• Strong analytical and project management skills.

• Ability to prioritise workloads and adapt to changing demands.

• Excellent communication skills and the ability to build relationships.

• A team-oriented, results-driven approach.

• Creative.

Selection Criteria:

• Preferred 2 years’ experience in a business events environment or event planning.

• Excellent oral and written communication skills.

• Experience delivering excellent customer service.

• Excellent time management skills and the ability to meet business and client deadlines.

• Ability to multitask and work on multiple projects simultaneously.

• Strong, proactive team player.

• Good organisational and strong administrative skills.

• Essential experience and knowledge of MS Office.

• Experience in social media marketing and content creation.

The EICC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where we inspire ideas that change the world.

We welcome applications from all suitably qualified candidates.

To apply, please submit your CV and a cover letter explaining why you are the best fit for our team to hr@eicc.co.uk.

Applications close on 08 May 2026.

Pay: Up to £29,000.00 per year

Benefits:

• Company pension

• Cycle to work scheme

• Employee discount

• Enhanced maternity leave

• Enhanced paternity leave

• Paid volunteer time

Work authorisation:

• United Kingdom (required)

Work Location: In person