Team Administrator

We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.ukIf you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health BoardPlease note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment processJob OverviewThe post is a job share amounting to 15 hours per week preferably worked Thursday and FridayWe are looking for an enthusiastic, motivated and experienced secretary/team administrator to work in a busy Integrated Autism ServiceThe post holder will be the first point of contact for the service. The post holder must possess excellent interpersonal skills and resources to respond appropriately to enquiries to the service from individuals, parents/ carers and other professionals.

The post holder will provide a high quality, comprehensive secretarial and administrative support to the Integrated Autism Service meeting the requirements of both the health and social care workforce within the service.

This post is a fixed term/secondment for 9 months until 31st of March 2027 due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the jobThis post covers a range of administrative tasks to maintain a prompt and accurate patient records. You will be working with Clinicians, support staff and fellow Team administratorYou will have excellent keyboard and be proficient in the use of Microsoft packages, including Word, Excel and Outlook. You will be required to use the patient recording systems WCCIS, to organise clinics (booking of rooms etc) and book patients into clinics.

The ability to prioritise your work and be highly organised is paramount to this post as is excellent interpersonal communication skills, which includes a friendly telephone manner, whilst also providing a professional, sensitive manner and maintaining confidentiality at all times.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisationAneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications And KnowledgeEssential criteriaKeyboard skills to RSA III or equivalent secretarial experienceMaths and English GCSEComputer literate with good understanding of software programmesBasic knowledge of medical terminologyKnowledge of secretarial and administrative procedures and systemsDesirable criteriaKnowledge of using CWSWelshPAS trainedExperienceEssential criteriaExperience of working in an administration or secretarial postDesirable criteriaManagement of Waiting ListsAptitude and AbilitiesEssential criteriaPossess excellent communication/telephone skillsAbility to work with staff at all levelsDesirable criteriaTime management skillsAttention to detailOtherEssential criteriaAbility to be independently mobile to meet the requirements of the serviceAbility to work on his/her own initiative in an often pressured and fast moving environment