Executive Assistant- A4

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your RoleWe are looking for a proactive, detail-oriented, and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will demonstrate strong multitasking abilities, effective communication skills, and the ability to manage priorities in a fast-paced environment.

In this role you will play a key role in:

Executive & Administrative SupportManage executive calendars, scheduling meetings, appointments, and travel arrangementsHandle mailbox management, correspondence, and follow-ups on behalf of leadershipMaintain and update distribution lists and contact databasesPrepare agendas, presentations, reports, and meeting materialsMeeting & Communication ManagementCoordinate internal and external meetingsCapture and circulate Minutes of Meeting (MOMs) with clear action itemsProvide transcription and documentation supportOperational & Business SupportSupport business operations, reporting, and coordination across teamsPrepare dashboards, MIS reports, and presentations using Excel and PowerPointAssist with ad-hoc reporting and business analysisStakeholder ManagementCollaborate with internal teams (HR, IT, Finance, Operations) and external stakeholdersBuild strong working relationships to ensure smooth communication and executionDocumentation & CoordinationMaintain organized documentation and records (SharePoint or similar tools)Ensure data accuracy and version controlSupport project coordination and basic PMO activitiesEvent & Travel ManagementCoordinate events, leadership meetings, and team engagementsManage travel bookings, itineraries, and expense trackingAdditional ResponsibilitiesConduct business research and compile insightsSupport procurement and administrative processesAssist in handling confidential information with high discretionYOUR PROFILERequired Skills & QualificationsProven experience as an Executive Assistant, PMO, or similar roleStrong proficiency in MS Office (Excel, PowerPoint, Word)Working knowledge of SharePoint or document management systemsExcellent communication, presentation, and interpersonal skillsStrong organizational and time management abilitiesAbility to multitask and prioritize under tight deadlinesCompetenciesHigh attention to detail and accuracyStrong analytical and problem-solving skillsAbility to manage multiple stakeholders and conflicting prioritiesEmotional intelligence and professional maturityProactive and self-driven approachPreferred QualificationsExposure to PMO activities or project coordinationExperience working in a global or cross-functional environmentProject management certification (optional)What You'll Love About Working HereYou can shape your career with us. We offer a range of career paths and internal opportunities within Capgemini group. You will also get personalized career guidance from our leaders.

You will get comprehensive wellness benefits including health checks, telemedicine, insurance with top-ups, elder care, partner coverage or new parent support via flexible work.

You will have the opportunity to learn on one of the industry's largest digital learning platforms, with access to 250,000+ courses and numerous certifications.

We’re committed to ensure that people of all backgrounds feel encouraged and have a sense of belonging at Capgemini. You are valued for who you are, and you can bring your original self to work.

Every Monday, kick off the week with a musical performance by our in-house band - The Rubber Band. Also get to participate in internal sports events, yoga challenges, or marathons.

At Capgemini, you can work on cutting-edge projects in tech and engineering with industry leaders or create solutions to overcome societal and environmental challenges. Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations. The Group reported 2024 global revenues of €22.1 billion.

Make it real | www.capgemini.com