Executive Assistant

PositionReporting to the Zone President (ZP), SEAA, the primary role of Executive Assistant is to provide full secretarial and operational support, contributing to the efficient operation of daily business and objectives. This involves a wide range of responsibilities, including managing complex calendars, scheduling meetings, arranging travel, preparing reports, and handling confidential information with discretion.

Job ResponsibilitiesMain Responsibilities Proactively manage and optimize ZP’s calendar, prioritizing appointments, and resolving scheduling conflictsManage and coordinate comprehensive travel itineraries, including flights, accommodation, and ground transportation, across different time zonesManage the LT travel calendar across the regionSupport in the screening of emails and meeting invites, drafting correspondence, and facilitating effective communication both internally and externallyProvide meeting support where required; this may include agenda planning, taking minutes, preparing meeting materials and post meeting progress statusHelp draft and review communications or business presentation content on behalf of ZPHelp organize events as needed for business meetings/visits by Important guests.

Manage the expense claims of ZP and invoices follow-up.

Provide occasaional clerical and administrative support to the LT team such as card printingManage the office supplies budget under ZP supervisionProfileKey Requirements Able to handle sensitive information with professionalism and maintaining strict confidentialityGood computer skills, including the Microsoft Office (Outlook, Word, PowerPoint, and Excel)Proactive problem solving with the ability to anticipate needs, identify potential issues and propose solutionsExcellent writing, editing, and proofreading skillsStrong team player and interpersonal skillsStrong detail orientation and organizational skillsAble to work under pressure with flexibilityResourceful, proactive and innovativeGood numeracy sense and analytical mindsetExcellent command of English – both written and spoken