Administrative Assistant | 📍 Location: Al Garhoud, Dubai, United Arab Emirates | 🏢 Company: Legal Services Firm – Dubai | 🕘 Working Days: Monday to Saturday, 9:00 AM – 6:00 PM | 🛑 Weekly Off: Sunday | We are looking for an organized, detail-oriented, and reliable Administrative Assistant to support the day-to-day operations of a legal services firm in Dubai. The role is primarily administrative, with exposure to accounting tasks such as preparing invoices, following up on payments, and maintaining financial records. | Accounting knowledge or previous accounting experience will be considered a strong advantage, but the main focus of the role is office administration, coordination, documentation, and workflow support. | Key Responsibilities | Administrative Duties – Primary Focus |
- Handle daily office administration and coordination tasks |
- Manage emails, client inquiries, and internal follow-ups |
- Track jobs, requests, deadlines, and document workflows |
- Prepare quotations, invoices, and basic client correspondence |
- Maintain organized digital and physical filing systems |
- Coordinate with clients, translators, couriers, and service providers when required |
- Support document processing, delivery, and collection workflows |
- Update and maintain Excel sheets, internal trackers, and office records |
- Assist management with day-to-day operational tasks |
- Ensure smooth office workflow and timely completion of assigned tasks | Accounting Support – Added Advantage |
- Prepare and issue invoices and receipts |
- Follow up on pending payments with clients |
- Record basic income and expense entries |
- Assist in maintaining accounting records and supporting documents |
- Coordinate with the external accounting firm when required |
- Support VAT and Corporate Tax documentation when needed |
- Use QuickBooks | Experience |
- 1–2 years of experience in an administrative, office coordination, or similar role |
- Previous experience in accounting, invoicing, bookkeeping, or finance support is preferred but not mandatory |
- UAE experience is an advantage | Technical Skills |
- Strong Microsoft Office (Word, Excel, PPT) skills are very important |
- Comfortable using digital systems, trackers, and online tools |
- Knowledge of accounting principles is a plus |
- Experience with QuickBooks or similar accounting software is an advantage | Language |
- Professional English communication skills are required | Key Competencies |
- Strong organizational skills |
- Excellent attention to detail |
- Ability to handle multiple tasks efficiently |
- Reliable, punctual, and responsible |
- Professional communication skills |
- Ability to follow up and close tasks properly |
- Confidentiality and trustworthiness |
- Willingness to learn and support different office functions |
- Problem-solving mindset
