Receptionist and Personal Assistant

Join a fast-paced environment where you will partner closely with the General Manager and play a key role in enabling leadership effectiveness and workplace excellence.

Are you a highly organised, proactive professional who thrives at the centre of a fast-paced business? This is a unique opportunity to work closely with a General Manager, playing a trusted role in enabling leadership effectiveness while also shaping a smooth, well-run office environment.

You will enjoy a varied and hands-on role that combines executive support, problem-solving, and operations, giving you broad exposure across the business. If you take pride in anticipating needs, managing details with discretion, and creating a great workplace experience for others, this role offers both ownership and impact in a collaborative and dynamic setting.

About The RoleThis role provides high-level personal and administrative support to the General Manager while also overseeing day-to-day office operations. Acting as a trusted partner and gatekeeper, the role ensures effective calendar, travel, and meeting management, while supporting leadership, regional, and global engagements as needed.

In parallel, the role manages office administration and facilities, including vendor coordination, office supplies, shipments, invoicing, and IT liaison, to ensure a smooth and efficient workplace. The role also supports internal communications, onboarding of new employees, and ad hoc operational needs, requiring strong organisational skills, discretion, and a proactive, service-oriented mindset.

You will foster an inclusive, engaging, and high-performing culture, embedding Pandora’s core values—Dream, Dare, Care, and Deliver—in everything we do.

Key Areas Of ResponsibilitiesPersonal Assistant to Asia General ManagerProvide comprehensive administrative support to the General Manager, including diary management, meeting scheduling, and calendar coordinationManage end-to-end travel arrangements (flights, accommodation, visas, itineraries) and prepare detailed travel schedulesPrepare, edit, and format correspondence, reports, presentations, and meeting materialsAct as a trusted gatekeeper by filtering information, managing communications, and ensuring priorities are handled effectivelyTrack deadlines, commitments, and action items, ensuring timely follow-upsSupport preparation and logistics for leadership, regional, and global meetings as requiredOffice Support & ReceptionProvide front-desk and office support, including handling deliveries, correspondence, and general office servicesCoordinate internal communications and support small office events and initiativesOversee daily office operations to ensure a smooth and efficient workplaceManage office facilities and maintenance, including air conditioning, heating, and access systemsCoordinate repairs and liaise with external vendors and building managementManage office equipment, supplies, and inventory (pantry items and stationeries)Handle small purchases and maintain stock levelsLiaise with IT and external service providers on office-related mattersMaintain records of office fixed assets and equipmentManage domestic and international shipments, including coordination with courier companies (e.g. UPS, DHL)Prepare shipping documentation and resolve delivery or customs-related issuesManage packing materials and related inventoryVerify and process invoices via BaswareCoordinate document signing processes (electronic and physical)Verify documentation and communicate effectively with internal and external stakeholdersSupport office communications, branding, and seasonal decorations where applicableProvide ad hoc operational and administrative support as neededSupport onboarding of new employees by coordinating basic information, system access, and office toolsIdeal ProfileMinimum 1–3 years’ experience in a Personal Assistant, Executive Assistant, Office Manager, or Administrative Operations roleDiploma or Bachelor’s degree in Business Administration, Management, Communications, Office Management, or a related fieldProven experience supporting senior leaders or Genel stakeholdersHands-on experience managing complex calendars, meetings, and travel arrangements (including international travel)Experience coordinating office operations, facilities, and vendorseral Manager-lev in a corporate environmentFamiliarity with invoice processing and procurement systems (e.g. Basware or similar)Experience handling domestic and international shipments, courier coordination, and documentationExposure to onboarding support for new employees (office access, tools, basic orientation)Experience working with cross-functional teams (IT, HR, Facilities, Finance)Prior experience in a regional or multinational organisation is an advantageWhy join Pandora in Asia?

At Pandora, we’re committed to creating a workplace where people feel supported, trusted, and inspired to grow. Since 2021, we’ve expanded our global workforce by 40% while reducing attrition by 25% —progress made possible by inclusive leadership, strong internal mobility, and a culture that values care, courage, and connection.

We offer a thoughtfully curated suite of benefits to support your wellbeing, growth, and lead the life you love. These include performance-based rewards and access to global leadership development programs. Our culture embraces creativity and individuality, and supports internal mobility.

As part of a company committed to sustainability, diversity, and craftsmanship, you’ll have the platform to lead with purpose and shape the future of a globally recognised brand.

Did we get your attention?

Do you envision yourself in this role and are ready to shape the future of jewellery, we encourage you to apply. We review applications on a rolling basis and we recommend submitting yours as soon as possible.

Learn more about Pandora at www.pandoragroup.comThe icing on the cakeThis role offers an opportunity in Singapore, a world-class city known for its innovation, sustainability efforts, and multicultural society — making it the ideal location for Pandora’s regional team.

About PandoraPandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 7,000 points of sale, including more than 2,800 concept stores.

Headquartered in Copenhagen, Denmark, Pandora employs around 39,000 people worldwide and crafts its jewellery with 100% recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 32.5 billion (EUR 4.4 billion) in 2025.