Part-Time Administrative Assistant (Summer Program Support)

The Career Foundation is seeking to hire for Administrative Assistant Position on behalf of our partner employer.

Job Overview

We are seeking a reliable, detail-oriented Administrative Assistant to support a children’s educational program during the summer season. This is a short-term, execution-focused role centered on scheduling, communication, and daily operational coordination during an active program period.

Important: Due to the nature of the role and occasional in-person coordination needs, candidates must live within reasonable proximity to the work location (M2N 3B7, Sheppard & Bayview area).

Responsibilities

• Manage program schedules (sessions, instructors, locations)
• Confirm bookings with clients (parents, schools, camps)
• Respond to inquiries and follow up on pending confirmations
• Coordinate instructor availability and communicate schedules clearly
• Maintain tracking systems (bookings, contacts, documents)
• Perform basic accounting/bookkeeping tasks (e.g., tracking payments, invoicing support, reconciling simple records)
• Support general administrative operations and office coordination
• Ensure all sessions are organized and properly communicated
• Assist with basic social media tasks (content creation, posting, updates)

Ideal Candidate

• Highly organized and detail-oriented
• Strong customer service skills with professional communication
• Proficient in Google Workspace, Microsoft Excel, and basic tracking systems
• Basic understanding of accounting/bookkeeping principles
• Comfortable managing calendars and coordinating logistics
• Reliable, responsive, and able to communicate same-day when needed
• Able to adapt quickly and handle changes calmly
• Previous administrative, coordination, or customer service experience required
• Experience with consulting, operations support, or process improvement is an asset
• Experience with social media content creation is an asset.

Additional Information

• Part-time, flexible hours
• Access to vehicle is an asset
• Fast-paced environment during summer programming
• Opportunity to support a well-established children’s education program
• High-performing candidates may be considered for ongoing or future opportunities beyond the summer contract

Pay: $22.00 per hour

Work Location: Hybrid remote in Toronto, ON M2N 3B7