Executive Administrative and Accounting Assistant

Executive Administrative & Accounting Assistant - Toronto

Osborne Recruitment is delighted to partner with our real estate client in the search for an Executive Administrative and Accounting Assistant to support the CEO within a dynamic and fast-paced corporate office environment.

We are seeking a highly professional, polished, and exceptionally organized individual who thrives on creating structure, maintaining efficiency, and ensuring the seamless day-to-day operation of the office. This role requires a dependable and proactive candidate who can confidently support a broad range of business and accounting responsibilities, while also assisting with occasional personal matters in a discreet and professional manner.

The ideal candidate will be comfortable working independently, able to anticipate needs instinctively, and capable of moving effortlessly between routine administrative support and more complex, high-priority tasks. A natural sense of ownership, sound judgment, and strong attention to detail are essential.

This position is best suited to someone who understands that consistency, organization, and flawless execution behind the scenes are often what enable larger initiatives and business opportunities to succeed.

WHAT YOU WILL DO

• Assist with administrative duties within the commercial property management sector
• Work closely with tenants, lease information, and investment statements
• Acquire and process vendor quotes and service arrangements
• Ensure timely turnaround on contracts and documentation
• Prepare and distribute correspondence
• Collect monthly statements
• Align and partner with third party accountants
• Organize and maintain schedules and calendar updates
• Manage Google Drive organization, compliance, and financial documentation
• Process accounts payable and accounts receivable transactions
• Support administration of rent roll and address financial matters of tenant
• Maintain accurate and organized financial documentation and records

WHAT YOU BRING

• 10+ years in a similar role
• Familiarity with commercial lease preparation, review and execution, tenant coordination, renewals, and ongoing tenant management
• Proficiency in Excel, Google, and QuickBooks
• Ability and comfort with working autonomously
• Resourceful and proactive approach in resolving challenges independently
• Ability to manage multiple priorities with attention to detail
• Flexible, calm under pressure, and capable of navigating complex scenarios
• A high level of discretion and professionalism while managing sensitive and confidential matters

ADDITIONAL NOTE

Salary: $110K

Schedule: Onsite Monday through Friday

8:30am-5:30pm

For additional information regarding this position or to apply, send a detailed resume to info@osbornerecruitment.com or reach out directly to Meghan Scarff, Senior Recruitment Consultant at meghan.scarff@osbornerecruitment.ca

This posting is for an existing vacancy.

Osborne Recruitment is an equal opportunity employer committed to supporting an inclusive and accessible environment. Should you require accommodation or support in any aspect of the recruitment and selection process, we will assist to meet your needs.

Osborne does at times employ certain artificial intelligence (AI) technologies to enhance our recruitment processes. All AI-assisted evaluations are reviewed by our recruitment professionals to ensure fairness and accuracy and do not make autonomous hiring decisions. Final decisions rest with our human recruitment team, ensuring a balanced and fair evaluation process.

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