Office Coordinator

A dynamic and fast-paced professional services firm is seeking a highly organized, customer-focused Office Coordinator to own day-to-day office operations and help deliver a seamless, elevated experience for employees, clients, and visitors. This hybrid opportunity offers a salary range of $56,000–$68,000 and the chance to join a collaborative, team-oriented environment where professionalism, inclusivity, and operational excellence are deeply valued and actively supported. In this role, you will be a key contributor to keeping the office running smoothly—supporting administrative operations, coordinating workplace logistics, assisting with onboarding, and ensuring shared spaces remain consistently polished, organized, and welcoming. The ideal candidate is adaptable, detail-oriented, and confident managing multiple priorities in a fast-moving environment while bringing a positive, service-driven mindset. This organization offers a comprehensive benefits package including generous paid time off, wellness and professional development reimbursement programs, parental leave benefits, employee resource groups and mentorship opportunities, cell phone reimbursement, and a 401(k) plan with company match.

Responsibilities of the Office Coordinator

Serve as the primary front desk contact by answering phones, warmly greeting guests, and directing visitors to the appropriate team membersKeep common areas consistently clean, organized, and professional, including reception, conference rooms, kitchens, and shared office spacesCoordinate seamless meeting room preparation, including scheduling support, setup, refreshments, and post-meeting cleanupManage incoming and outgoing mail, deliveries, shipments, and ongoing office supply and inventory needsSupport office events, employee moves, workstation setups, and other workplace coordination initiativesAct as a key liaison with building management and external vendors regarding maintenance, repairs, cleaning, and facility needsSupport onboarding and offboarding processes including badge creation, workstation setup, and preparation of new hire welcome materialsProvide administrative and operational support to leadership while assisting with special projects as neededQualifications for the Office Coordinator:

Bachelor’s degree preferredMinimum of 3 years of experience in office coordination, administrative support, or a similar professional environmentProficiency in Microsoft Office Suite; experience with CRM or document management systems is a plusStrong organizational and time management skills with the ability to manage multiple competing prioritiesExcellent written and verbal communication skills with a polished, professional demeanorAbility to thrive in a fast-paced environment while staying flexible, proactive, and solution-orientedStrong ability to work independently while contributing effectively within a team settingHighly dependable, detail-oriented, and proactive with strong judgment and discretionP-16