Executive Assistant

Coinflow, a Chicago-based fintech startup, is poised to disrupt the payment solutions industry by accelerating money movement. Our work environment is straightforward: you're here to grow your career and solve tough challenges at scale. We value collaboration and give you the support and autonomy you need to succeed. Our team is all about getting innovative, effective solutions out the door to help businesses reach their objectives quicker.

Coinflow has been growing extremely fast and for the next phase of growth we are looking to add an Executive Assistant and Office Manager who will be instrumental in keeping our operations running smoothly. This role will work directly with the CEO to manage executive priorities, coordinate key initiatives, and ensure our Chicago office environment supports our team's productivity and growth.

This position is meant for someone who thrives in fast-paced environments, excels at organization and problem-solving, and wants to be at the center of a high-growth fintech company.

Role Overview

Coinflow is seeking a highly organized and proactive Executive Assistant and Office Manager to support the CEO and ensure smooth daily operations. This individual will play a key role in managing executive priorities, coordinating cross-functional initiatives, and maintaining an efficient office environment that enables our team to focus on rapid growth. This role requires someone who can anticipate needs, solve problems independently, and thrive in a fast-paced startup environment.

Key Responsibilities

Manage the CEO's calendar, travel arrangements, and correspondence, ensuring optimal time management and preparation for key meetings and prioritiesCoordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and ensuring timely completionOwn office operations including vendor management, supplies, equipment, facilities coordination, and creating a productive work environmentPlan and execute company events, team activities, and off-sites that strengthen culture and collaborationServe as a liaison between the CEO and internal/external stakeholders, managing communications and follow-upsSupport administrative needs for the executive team and board meetings, including agenda preparation, documentation, and action item trackingManage office budget and expense tracking for operations and team activitiesCoordinate onboarding logistics for new hires and ensure smooth integration into the teamRequired Qualifications:3+ years of experience in executive assistant, chief of staff, or office management rolesExceptional organizational skills with ability to manage multiple priorities and deadlines simultaneouslyStrong written and verbal communication skills with high attention to detailProactive problem-solver who can anticipate needs and take initiativeDiscretion and professionalism when handling confidential informationComfort with ambiguity and ability to adapt quickly in a high-growth environmentPreferred Qualifications:

Experience supporting executives in fast-paced startup or fintech environmentsFamiliarity with project management tools and executive productivity systemsBackground coordinating events and team activitiesWhat We Offer:

Competitive compensation and benefits packageOpportunity to work at the center of a high-growth fintech startupDirect partnership with leadership and visibility into strategic decisionsCollaborative and innovative work environmentA chance to make a tangible impact in a rapidly evolving industryEquity at a fast-growing, successful startupThe base salary range for this role is $80,000 to $120,000 USD. The actual base salary offered depends on a variety of factors, including but not limited to experience, education, skills, qualifications and business needs.

In addition, the employee who fills this role will be eligible for an equity grant, allowing you to share in the long-term success of the company. You will also have access to a wide array of benefits, including health and wellness benefits, 401(k) savings plan, and flexible time off.