Executive Assistant & Operations Coordinator

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

Elgin Experience Center is state of the art facility that is invested in next generation technology. Operations include the manufacture and systems integration of mission-critical systems.

Job Description

In this dual-impact role, you will provide critical local support to the Senior Management Team. Beyond traditional administrative gatekeeping, you will act as a central hub for our facility—spearheading site-wide event planning, tracking operational projects, and driving a positive, connected workplace culture.

Key Responsibilities

• Strategic Calendar Management: Proactively manage complex, high-volume calendars for the senior leaders, balancing local plant priorities with global corporate timelines.
• Communication Liaison: Draft polished internal communications and site-wide announcements. Act as a professional liaison between the leadership team, plant floor employees, and corporate stakeholders.
• Travel & Expense Management: Coordinate seamless domestic and international travel itineraries, and manage expense reconciliation using corporate software.
• End-to-End Event Coordination: Own the planning, budgeting, and execution of local site events, including plant town halls, employee appreciation days, holiday parties, community outreach, and VIP/customer visits.
• Vendor & Hospitality Management: Source, negotiate, and manage contracts with local caterers, suppliers, and hospitality vendors. Ensure top-tier hospitality for visiting global executives.
• Action-Item Tracking: Attend leadership and operational meetings, capture precise minutes, and proactively track action items to ensure facility deadlines are met.
• On-Site Resourcefulness: Maintain a strong presence across the operation to gather updates, verify project statuses, and help resolve administrative bottlenecks for the team .

Additional Qualified Skills

• Event Track Record: Proven experience independently executing corporate or site-wide events for 50+ attendees.
• Workspace Tools: Proficiency in complex calendar management; intermediate proficiency in data tracking. Google Workspace preferred.
• Modern Productivity: Forward-thinking comfort using modern tech and generative AI tools to streamline drafting, formatting, and scheduling tasks.
• Absolute Discretion: Proven ability to handle highly sensitive and confidential plant performance and HR data.
• Cross-Functional Communication: The unique ability to build trust and communicate effectively with both hourly plant workers and global C-suite executives.
• High Adaptability: A calm, solution-oriented demeanor capable of pivoting seamlessly when priorities or schedules shift unexpectedly .
• Education: Associates or Bachelor's preferred.
• Experience: 3+ years supporting a Director or Executive level position.

Target Base Salary Range: $50,100 - $83,600

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

#LI-MM4

#LI-ONSITE

Basic Requirements

• Experience: 3+ years of progressive administrative experience
• Education: High school diploma or equivalent required

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.