Administrative Assistant & Data Coordinator

Administrative Assistant & Data Coordinator(Excel / Bitrix24 / Office Administration)Dubai, United Arab EmiratesFull-TimeARE YOU HIGHLY ORGANIZED AND LOVE BRINGING ORDER TO CHAOS?

Gemslake Trading FZE is looking for a reliable and detail-oriented Administrative Assistant & Data Coordinator to support our daily office operations. The ideal candidate enjoys working with data, maintaining accurate records, updating Excel spreadsheets and online systems, organizing information, and supporting various departments with administrative tasks. If you are structured, proactive, computer-savvy, and enjoy keeping information organized and accurate, we would love to hear from you.

YOUR RESPONSIBILITIES

Data Coordination & Administration·       Update and maintain Excel spreadsheets and company databases·       Maintain records in Bitrix24 and other internal systems·       Verify the accuracy and completeness of entered information·       Prepare summaries, reports and data tracking sheets·       Follow up internally on missing information and records·       Support management with day-to-day administrative tasksDocumentation & Organization·       Maintain organized digital and physical filing systems·       Organize, archive and categorize company information·       Maintain employee, supplier and customer records·       Support document preparation and record management·       Ensure information is easily retrievable and up to dateOffice Administration·       Coordinate meetings and appointments·       Arrange flights, hotel bookings and visa applications·       Maintain office records and supplies·       Support HR administration and employee files·       Assist with logistics documentation·       Coordinate company vehicle and property recordsWHAT WE'RE LOOKING FOR:·       1–3 years of administrative, data coordination, office support or similar experience·       Excellent Microsoft Excel skills·       Strong computer literacy and confidence working with online systems·       Experience with Bitrix24 is an advantage·       Good English communication skills·       Highly organized and detail-oriented·       Reliable, trustworthy and professional·       Able to work independently and manage multiple prioritiesWHY JOIN GEMSLAKE?·       Stable full-time position·       Friendly and professional working environment·       Exposure to international business operations·       Opportunity to learn and grow with the company·       Competitive salary based on experienceAPPLY NOWPlease submit your CV together with a short introduction explaining why you believe you are the right fit for this position to hr.gemslake@sharmail.biz We look forward to hearing from you.