Administrative Assistant

Our client is looking for an Administrative Assistant to provide high‑level administrative support to three senior professionals within a professional services organization. This is a temp‑to‑perm role created to backfill a departing assistant and help elevate operational excellence within the San Francisco office.

You'll work closely with a collaborative group of leaders and an established administrative cohort across the Americas region. You'll also partner with a peer mentor who supports coordination between leadership, HR, and the broader admin team.

Key ResponsibilitiesCalendar Management - Manage fast‑moving, frequently shifting calendars for three busy leaders; anticipate conflicts and proactively resolve scheduling issues.

Travel Coordination - Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.

Expense Management - Prepare, submit, and track expense reports with accuracy and timeliness.

CRM Support - Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows.

Team Communication - Serve as a coordination hub among leaders, peers, and the admin network.

Ad Hoc Support - Provide additional administrative support as needed in a fast‑paced, high‑expectation environment. What Success Looks LikeYou stay ahead of the curve, anticipating needs before they surface.

You manage dynamic, high‑velocity calendars with precision.

You communicate clearly and consistently with multiple stakeholders.

You thrive in a professional services environment-consulting, finance, legal, or similar.

You bring structure, clarity, and follow‑through to every task. Qualifications3-5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate-not medical).

Proven ability to support multiple senior leaders simultaneously.

Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred.

Strong organizational skills with a forward‑thinking, anticipatory mindset.

Excellent written and verbal communication skills.

Ability to thrive in a fast‑paced, dynamic environment with shifting priorities.

High level of professionalism, discretion, and judgment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)