Receptionist/OSA

We are looking for an experienced and service-oriented Receptionist/OSA to support front-of-house operations in California. This contract position will serve as a key point of contact for visitors, employees, and vendors while helping maintain an organized and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and the ability to balance reception, hospitality, and administrative support responsibilities in a detail-oriented setting.

Responsibilities

• Welcome guests, employees, and service providers with a detail-oriented approach that creates a positive arrival experience.
• Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a timely manner.
• Coordinate meeting space readiness by assisting with room scheduling, visitor check-in, and hospitality support for onsite meetings.
• Handle mailroom and copy clerk activities, including sorting deliveries, processing outgoing packages, and supporting document reproduction needs.
• Perform scanning and digital filing tasks to maintain accurate, accessible records and support daily office workflows.
• Monitor reception and shared office areas to ensure they remain orderly, stocked, and ready for business use.
• Partner with internal teams and external vendors to address service requests and support smooth day-to-day office operations.
• Assist with lifting, moving, and distributing office materials or packages weighing up to 25–30 pounds when needed.