Office Administrator

We are seeking a dependable, organized, and proactive Office Administrator to support the day-to-day operations of our Brooklyn office. This individual will play a key role in maintaining an efficient, professional, and well-organized work environment while providing administrative, operational, and marketing support to office leadership and project teams.

The ideal candidate is highly detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced consulting environment. This position requires strong communication skills, professionalism, initiative, and the ability to work both independently and collaboratively.

Duties

Manage daily office operations, including mail, deliveries, office supplies, vendor coordination, equipment maintenance, and general office organizationServe as the primary point of contact for office administrative needs during standard office hours (9:00 AM - 5:00 PM)Greet and assist visitors, answer phones, and manage general office communications in a professional and welcoming mannerCoordinate meetings, calendars, appointments, travel arrangements, and office events, including client hospitality and meeting logisticsAssist with onboarding and orientation of new employees, including workstation setup, office access, and coordination of supplies and resourcesProvide administrative support to project teams, including preparation, formatting, proofreading, and organization of proposals, reports, letters, presentations, and other project documentsSupport proposal and marketing efforts in coordination with technical staff and the marketing teamMaintain organized digital and physical filing systems, spreadsheets, expense reports, credit card reconciliations, and office recordsAssist with tracking and management of office overhead expenses and annual office budgeting effortsProvide occasional project-related support, including coordination of field equipment or supplies, deliveries, and assistance during high-priority deadlinesHelp maintain office procedures and workflows to improve efficiency and organizationExercise sound judgment, maintain confidentiality, and resolve routine issues independentlyPerform additional administrative and operational support tasks as neededRequirementsMinimum 2 years of experience in an administrative, office coordination, or related support roleProficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and OutlookStrong organizational, time management, and prioritization skillsExcellent written and verbal communication skillsStrong proofreading, formatting, and attention-to-detail abilitiesAbility to manage multiple tasks and adapt to changing priorities in a fast-paced environmentProfessional demeanor and strong interpersonal skills with the ability to interact effectively with staff, clients, and leadershipAbility to work independently and take initiative with minimal supervisionBachelor's degree in business administration or related field preferred, but equivalent experience will be consideredSalary Range: $17 - $20/hourThe specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

BenefitsBody, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

Flexible Work ScheduleHealth/Dental Insurance401k Plan with Employer MatchPaid Parental Leave Short & Long Term DisabilityProfit SharingPaid Time OffLeadership Development ProgramFitness ReimbursementTuition ReimbursementReferral Bonus ProgramWellness ProgramTeam Building EventsCommunity Service EventsLaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.