ABOUT THE ROLE
ACG Builds is a growing mid-size commercial general contractor based in the Seattle area, and we're looking for a sharp, proactive Executive Assistant to support our principal leadership team. This isn't a sit-and-wait role — you'll be a trusted partner who keeps things running before problems develop.
The right person is someone who anticipates what's needed, stays two steps ahead, and takes ownership of their work without being asked twice. If you thrive in a fast-moving environment where no two days look alike, this role was built for you.
WHAT YOU'LL DO
- Coordinate all event planning for company functions for internal marketing or for client meetings and events.
- Fulfill external marketing as needed by producing apparel, banners, signs, logos, vehicle wraps, etc.
- Facilitate project coordination by liaising with vendors, clients, and internal teams to ensure timely delivery of services and materials.
- Act as occasional small project coordinator for owned real estate, managing maintenance vendors as issues arise.
- Serve as a communications hub: draft all-company correspondence and announcements.
- Coordinate and book travel — flights, lodging, vehicles, restaurants, and full itineraries — with backup plans ready.
- Maintain organized digital filing systems for fleet management, vendor management, and marketing materials.
- Handle ad hoc projects — research, event logistics, vendor sourcing, and anything else leadership needs to move faster while executing with strong follow-up skills.
- Handle all matters with discretion and sound judgment — you'll be trusted with sensitive company and client information.
- Manage CEO's calendar— schedule personal meetings or company site visits across several states with stakeholders, and make sure nothing slips.
- Greet office visitors with a smile, directing visitors as needed on days in office and act as a professional first point of contact for clients, subcontractors, and vendors.
- Be the point person for growing a social media presence by posting videos and photos of noteworthy progress.
- Oversee office operations such as office supply management while maintaining an organized workspace to promote productivity.
WHAT WE'RE LOOKING FOR
- 3+ years of executive or senior administrative support experience in a corporate setting; construction or real estate industry background is a strong plus.
- Minimum collegiate Associate 2yr degree required
- Exceptional organizational skills — you can juggle multiple priorities without dropping anything.
- Strong written and verbal communication; you're comfortable representing leadership professionally in any situation.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams);
- High discretion and confidentiality — you understand what stays inside the building.
- Ability to work independently and take initiative without waiting for direction.
- Valid driver's license; ability to occasionally visit project sites.
COMPENSATION & SCHEDULE
Compensation: $40-50/hr, depending on experience
Hours: +/- 25 hrs/week
Schedule: flexible, primarily in-office on Harbor Island.
Retirement: Matching Contribution Retirement Plan
Time off: Paid holidays and additional paid time off
WHY JOIN US
- Stable, established company with a strong project pipeline and reputation built over 25 years in the Puget Sound market as well as several western states.
- Collaborative culture where your contributions are visible and valued at the highest level of leadership.
- Flexible scheduling within a part-time framework that respects your time.
- Potential for the role to grow with the company.
HOW TO APPLY
Send your resume and a brief cover letter to info@acgbuilds.com. In your letter, tell us why this job speaks to you, what you can bring to the company, and what your style of anticipating issues and navigating to resolution is. Applications without a cover letter will not be considered.
Pay: $40.00 - $50.00 per hour
Benefits
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
- Parental leave
- Retirement plan
Work Location: Hybrid remote in Seattle, WA 98134
