About the position
The Administrative Assistant, Sales will provide day-to-day administrative support to leadership and the broader Sales team as well as assist in the execution and project management of key sales events ensuring a world-class brand experience for our partners and internal stakeholders. You are the go-to person for our 40+ sales rep force. You provide critical support to the VP, North America Sales & Service assisting in meeting execution, sales representative communication and overall sales team support.
Responsibilities
- Support key account sales meetings for select key accounts including travel, site/room management, arranging for meals, product seeding and other needs to insure a high-value meeting environment for critical customers, including RIA Run Summit, GOA Trade Show, Bi-annual sales meeting support and other key account meetings as needed
- Work under the direction of the VP, North America Sales and Service & Sales Event Lead to support the daily administrative, business and team needs across the department
- Proactively manage the calendars for the VP, North America Sales & Service as well as functional leaders as needed
- Partner with Sales Leadership Team to drive business and culture initiatives across each team and help build team integration and collaboration
- Coordinate travel arrangements including scheduling flights, ground transportation, and booking hotel accommodations and handling any other trip related tasks for multiple employees
- Manage Apparel and Footwear samples, which includes ordering and managing inventory for team, M3 data entry; marketing order placement, seeding and sample ordering and maintenance of storage sites for all Sales samples in HQ buildings
- Act as subject matter expert on team travel and expense reports for full Sales organization
- Reconcile expenses from department credit card for accounting.
- Arrange and coordinate team meetings and events, venues, vendor management, room setup including audio/visual.
- Attend meetings, take notes, and track and share decisions and action items.
- Prepare sales collateral for sales presentations (PowerPoint, copying, binding).
- Set-up HQ Showroom(s) for key account meetings with external customers.
- Manage the race bib program for retailers; write PO’s, communicate with retailers, sales reps and vendor
- Facilitate VISA requests for international travel for sales managers and key customers
- Perform special projects and additional duties as assigned.
Requirements
- High school degree or equivalent
- 3+ years of experience in administrative support
- Exceptional interpersonal, verbal, and written communication skills with a service orientation
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Strong prioritization and organizational skills with a proven ability to get things done
- Sound judgment skills with an ability to work with confidential information and discretion
- Ability to work independently, take initiative, and help improve day-to-day processes.
- Strong interpersonal skills with the ability to build and maintain effective working relationships across the company.
- Proficiency with Microsoft Office (Outlook, Powerpoint, Excel, Word, Visio), Sharepoint, office technology and equipment
Nice-to-haves
- Experience creating high quality presentations utilizing Powerpoint, Keynote and reports using Excel is strongly preferred.
- Embraces and lives the Brooks values!
Benefits
- medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
- generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
- annual bonus based on company performance.
- product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
