Receptionist / Executive Secretary (Arabic speaking) Location: Emirates Towers, Dubai, UAEFull-Time | Office-Based About the Role We are seeking a professional, polished, and highly organised Receptionist / Executive Secretary to join a boutique financial services firm based in Emirates Towers, Dubai. This is a varied and hands-on position that combines front-of-house responsibilities, executive support, office management, and administrative coordination. As the first point of contact for visitors and clients, the successful candidate will play a key role in ensuring the smooth day-to-day running of the office while providing high-level support to senior management. The ideal candidate will be fluent in both Arabic and English and have previous experience within a corporate or professional services environment in the UAE. Key Responsibilities Reception & Front of House
- Act as the first point of contact for visitors, clients, and external stakeholders
- Manage the reception area and ensure a professional office environment at all times
- Handle incoming calls, emails, and correspondence efficiently and professionally
- Coordinate visitor access, meeting room bookings, and hospitality requirements
- Greet and assist clients and guests visiting the office Executive & Administrative Support
- Provide executive secretarial support to senior management
- Manage diaries, schedules, and meeting coordination
- Arrange internal and external meetings, including preparation of meeting rooms and materials
- Coordinate travel arrangements including flights, hotels, visas, and itineraries
- Prepare presentations, reports, correspondence, and business documentation
- Assist with expense management and general administrative tasks Office Management
- Oversee the day-to-day running of the office
- Manage office supplies, stationery, and vendor relationships
- Coordinate maintenance requests and liaise with building management where required
- Ensure meeting rooms, communal areas, and office facilities are maintained to a high standard
- Support onboarding of new employees and office set-up requirements
- Assist with company events, team activities, and client functions Requirements
- Arabic speaker (essential)
- Fluent in both Arabic and English, written and spoken
- 3–5 years' experience within a Receptionist, Executive Secretary, Team Assistant, Office Manager, or Administrative Support role
- Previous experience within a corporate, financial services, professional services, or multinational environment preferred
- Strong diary management and administrative support skills
- Excellent communication and interpersonal abilities
- Professional presentation and client-facing manner
- Strong organisational skills with the ability to multitask and prioritise effectively
- Advanced Microsoft Office skills including Outlook, Word, PowerPoint, and Excel
- Reliable, proactive, and capable of working independently This is an excellent opportunity to join a well-established financial services business in a broad and varied role offering exposure across executive support, office management, and client-facing responsibilities. REF: 184628
