Administrative Assistant

Embrava Administrative Assistant (London)Location: On-site, 131 Finsbury Pavement, London EC2A 1NT Type: Full-timeAbout EmbravaEmbrava is a workplace technology company building tools that help hybrid teams work better together. Founded in Australia and now operating across the UK, US, and Australia, we are best known for Blynclight status indicators and our Desk and Room Sign solutions for modern, flexible offices.

Our London office in Finsbury Pavement is the base for our growing UK operation, and you will play a key part in helping it run day to day.

The Role

We are looking for an organized, proactive Administrative Assistant to keep our London office running smoothly and to support the wider team across day-to-day operations. This is a hands-on, in-person role for someone who enjoys variety, takes ownership of details, and likes being the person who makes everything work behind the scenes.

What You Will Do

• Manage the front-of-house experience: greet visitors, handle deliveries, and keep shared spaces organized and presentable
• Coordinate diaries, schedule meetings, and arrange travel for team members
• Order and track office supplies, equipment, and kitchen stock, and liaise with building management and suppliers
• Help plan and run team events, away days, and in-office gatherings
• Process expenses, maintain records, and support light bookkeeping and document organization
• Assist with onboarding logistics for new starters, including desk setup and welcome materials
• Provide general administrative support to the operations and leadership teams as needed

What We Are Looking For

• 1 to 3 years of administrative, office coordination, or front-of-house experience
• Excellent organizational skills and strong attention to detail
• Confident written and verbal communication
• Comfort with Microsoft 365 (Outlook, Word, Excel, Teams) and general office tools
• A proactive, problem-solving mindset and the ability to juggle competing priorities
• Discretion and good judgment when handling confidential information

What We Offer

A well-connected office in the heart of the City of LondonA collaborative team and the chance to grow alongside a scaling company