Administrative Assistant III

Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader?

Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?

We are currently seeking a highly skilled and proactive Administrative Assistant IV to provide high-level, comprehensive operational support in Toronto.

Title: Administrative Assistant IIII

Location: Toronto, Ontario

SCHEDULE: hybrid model (Mon/Tues/Thurs onsite and Wed/Fri remote)

Payrate: $32/h

Advantages

• Contract Duration: 1-Year Contract (with strong potential for extension)
• Hourly Rate: $32.00 / hour
• Location: Toronto, Ontario
• Work Arrangement: Hybrid model (Onsite: Mon/Tue/Thu Remote: Wed/Fri)
• Schedule: 8am-5pm

Responsibilities

• Execute comprehensive, high-level administrative and business operations duties to support senior management.
• Provide vital analytical support within a functional corporate organization.
• Prepare detailed reports for business planning and data analysis across assigned departments.
• Assess operational challenges and exercise independent judgment to recommend optimized reporting methodologies.
• Develop and refine office management processes to enhance overall workflow efficiency.
• Coordinate onboarding logistics for new hires and department transfers, ensuring IT account setup, equipment allocation, and phone extensions are established.
• Assist project managers in developing project plans and ensuring the absolute integrity of status reports.
• Organize complex corporate meetings, including managing travel itineraries, lodging arrangements, and associated logistics.
• Manage executive calendars, scheduling priorities, and time conflicts proactively.
• Screen incoming communications, manage physical mail distribution, and update internal distribution lists.
• Process monthly expense reports, Equipment Maintenance Requests (EMRs), and general office supply orders.
• Administer purchase orders (POs) and track internal financial transactions.
• Draft professional correspondence and manage the department’s presentation and asset library.
• Lead special project coordination, maintain secure, confidential filing systems, and capture accurate meeting minutes (including TDR and staff meetings).
• Supervise vacation tracking calendars and complete timecard reviews for operational compliance.

Qualifications

• Minimum 6 years of experience in an administrative, executive assistant, or similar role.
• Proven ability to learn and navigate multiple internal systems quickly (e.g., SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite, etc.).
• Strong organizational and time management skills with the ability to work and prioritize tasks independently.
• Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams.
• High attention to detail and accuracy in documentation and reporting.
• Critical thinker with effective decision-making skills.

Summary

If this role sounds like the perfect match for your skills and career aspirations, please apply online today at www.randstad.ca.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.