Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to join a consultancy team in Toronto, Ontario on a Long-term Contract basis. This role will provide steady leadership across a sizeable administrative function, ensuring day-to-day operations run smoothly while supporting leave coverage that may extend up to 18 months.

The successful candidate will bring strong judgement, organizational strength, and the ability to coordinate priorities across multiple teams and office locations.

Responsibilities

• Lead and coordinate an administrative team of up to 19 staff members, setting priorities and promoting consistent service delivery.
• Oversee daily administrative operations, ensuring calendars, meetings, documents, and internal requests are handled efficiently.
• Provide guidance and support to team members across both the Toronto office and other assigned office locations as required.
• Manage complex scheduling needs, including executive calendars, meeting arrangements, and virtual collaboration through tools such as Cisco Webex Meetings.
• Administer travel planning, expense submissions, and related reporting using platforms such as Concur and ADP within a financial services environment.
• Support document handling activities, including preparing materials, scanning, photocopying, and maintaining organized records.
• Deliver responsive internal client service by addressing requests promptly and maintaining strong working relationships with stakeholders.
• Assist with administrative coordination tied to cross-office operations and evolving business needs when required.