Role Title: Facilities & Logistics SPOCFunction: Administration / Workplace ExperienceLocation: Dubai1.
Role Purpose
The Facilities & Logistics SPOC ensures smooth functioning of workplace operations by serving as the central point of contact for all facility and logistics-related requests. The role supports employees, manages vendors, oversees facilities, and ensures a safe, efficient, and well-maintained work environment.2.
Key Responsibilities
- Facilities Management
- Assist in the hotel bookings of visiting consultants.
- Ensure cleanliness, hygiene, and timely resolution of facility issues.
- Liaise with vendors for preventive and corrective maintenance.
- Logistics & Workplace Support
- Oversee office logistics including courier handling, visitor management, seating allocation, and movement planning.
- Maintain inventory for office supplies, stationery, and consumables.
- Support onboarding with facility walkthroughs and workplace readiness.
- Assist in Visa documentations.
- Vendor & Procurement Coordination
- Manage vendor relationships, monitor SLAs, and ensure service quality.
- Support PR/PO processes and track delivery of materials/services.
- Health, Safety & Compliance
- Ensure compliance with workplace safety norms and building guidelines.
- Coordinate safety inspections, and maintain documentation.
- Event & Meeting Support
- Provide logistical support for leadership visits, team events, and office programs.
- Ensure meeting rooms and common areas are prepared and operational.
- Reporting & Documentation
- Maintain office inventory trackers.
- Maintain documentation for compliance and audit readiness.
- Office Administration
- Timely renewal of Lease Agreement, Trade License, Establishment Cards etc.
- Correspondence with the Banks.
- Coordinate with HR department for Employee requirements and grievances
- Help in getting certificates attested.3. Skills &
Competencies
- Strong coordination and stakeholder management skills.
- Excellent communication and service orientation.
- Ability to multitask and manage operations in a fast-paced environment.
- Vendor negotiation and basic procurement knowledge.
- Proficiency in MS Excel, Teams, and workplace management tools.4.
Qualifications
- Bachelor’s degree in Administration, Operations, or related field.
- 1 years of experience in facilities, logistics, or workplace operations preferred / Freshers are also welcome to apply.
