Administrative Assistant (Contract)Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a fast-paced, dynamic environment? This is an exciting opportunity to join a collaborative team where your administrative expertise will directly support the smooth and efficient operation of a high-performing organization.
In this role, you will serve as a critical resource for executive and team operations, managing complex calendars, coordinating travel logistics, supporting event planning, and ensuring seamless day-to-day administrative functions. Your ability to anticipate needs, prioritize competing demands, and execute with precision will be essential to the success of the team.
If you thrive in a structured yet dynamic environment and take pride in delivering exceptional administrative support, this role is the perfect fit for you.
Job Responsibilities
- Review and triage meeting requests, calibrating executive calendars daily as needed to resolve conflicts and ensure optimal scheduling
- Manage high-volume, complex calendars for multiple managers, proactively adjusting for competing priorities
- Coordinate travel arrangements including booking flights and reserving hotel accommodations using internal tools
- Process and submit expense reports on behalf of multiple managers in a timely and accurate manner
- Support event planning and execution for team morale initiatives and offsite events
- Procure goods and services including hardware, software, and office supplies
- Manage alias assignments and maintain accurate records
- Provide space management support including updating seat assignments
- Complete special projects as assigned to support broader organizational needs
Requirements
- 2 to 4 years of progressive administrative or operations support experience required
- Prior experience managing calendars for multiple managers or executives strongly preferred
- Experience coordinating travel logistics and processing expense submissions preferred
- Background in event planning or morale initiative support is a plus
- Strong calendar management skills with the ability to handle high-volume, complex scheduling and competing priorities
- Excellent conflict resolution and proactive problem-solving abilities
- Exceptional organizational skills and keen attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple tasks simultaneously in a fast-paced environment
- Process discipline and a commitment to accuracy and follow-through
- Proficiency in Microsoft Outlook, Word, and Excel
Additional Details
- Location: Redmond, WA (Hybrid: 4 days a week)
- Duration: 3 months
- Pay Range*: $27.50 - $31 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following
Benefits
- Medical, dental & vision
- Hospital plans401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
- Benefits are subject to change and may be subject to specific elections, plan, or program terms.AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com.
- This inbox is monitored solely for accommodation requests.
- For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
