Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australia’s top young university, and located centrally in one of the world’s most liveable cities.

With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.

About the Team

The Faculty of Health offers innovative, practice-based education and high impact research that focusses on improving health outcomes in both local and global communities. Our teaching and learning encourage an active learning approach and results in graduates that are highly sought after by employers.

A long-standing partner of healthcare professions, UTS engages in clinically relevant research that informs policy and improves practice and patient outcomes both in Australia and overseas.

About the Role

The Administrative Officer role reports to the National Manager – ITCC/CST/PaCCSC. They will assist and support with a range of clinical research related administrative functions and tasks. The position is located within IMPACCT (Centre for Improving Aged Palliative and Chronic Care through Research and Translation).

The Administration Officer – Trials is responsible for providing high level administrative and operational support to the IMPACCT Trials Coordination Centre (ITCC). The position works with the Trials and wider IMPACCT team to assist with project co-ordination and undertake relevant high level administrative related activities for projects.

The position requires a level of administrative know-how, an understanding of a wide range of administrative transactions and use of software systems to support IMPACCT academics with meeting and managing their research projects.

The role involves liaising and communication within FOH and IMPACCT staff; and to a significant number of stakeholders/sites, partners, and collaborators across various programs of research. Attention to detail, good records management and exemplary confidentiality are required for this role.

If successful in applying for this role, you will be responsible for:

Providing day-to-day administrative support to the IMPACCT Trials Coordination Centre, including diary coordination, inbox management, meeting support and general correspondence.

Supporting clinical trial operations through workflow coordination, database maintenance, action tracking, procurement administration, invoice processing, and compliance with organisational policies and procedures.

Coordinating end-to-end delivery of events, forums, workshops, and stakeholder meetings, including logistics, registrations, travel arrangements, communications, and on-site support.

Managing membership databases and support marketing and communications activities, including newsletters, event promotions, stakeholder engagement, mailing lists, and communication materials.

Collaborating with internal and external stakeholders to deliver efficient administrative services, provide ad-hoc team support, and contribute to the smooth operation and visibility of the organisation.

With examples, please outline within your Cover Letter, how you meet the following key selection criteria:

Demonstrated administrative and organisational skills, including the ability to coordinate multiple tasks, manage competing priorities, meet deadlines and maintain accurate records in a busy, deadline driven environment.

Experience providing administrative support for events, meetings or forums, including coordination of logistics, registrations, communications and on-the-day support for stakeholders or participants.

Experience in University administration or similar environment, providing high level support to stakeholders.

Well-developed verbal and written communication skills and the ability to produce clear, succinct reports and documents.

Remuneration &

Benefits

Base

Salary Range

$85,165 - $97,429 pa (HEW 5)This role attracts 17% superannuation (pension) in addition to the base salary.UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

This position is part time (FTE 0.6, 21 hours a week) and appointment will be made on a fixed term basis until June 2027.

How To Apply

Please click the Apply link to be taken to the UTS website. Here you can download:full details of the application process;a copy of the position statement; andinformation on remuneration, benefits, terms and conditionsPlease ensure that the file name for each document submitted includes IRC340221 and your name.

Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at recruitment@uts.edu.auClosing Date: Tuesday, 16th June 2026 at 11:59pm (AEST)Applicants must have current and valid work rights in Australia.UTS prioritises safety, respect, and inclusion for every member of our community.

In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors.

We appreciate your role in upholding the standards and behaviour expected of our community.

AccessibilityPlease note: If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitment@uts.edu.au for assistance.

At UTS, the concepts of equity and social justice are key to our core and purpose – we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.