Front Office Receptionist

Job Title: Front Office & Client Experience ExecutiveLocation: DubaiIndustry: Immigration / Visa ServicesSalary: Up to AED 4,500Language: English & Tagalog

Role Overview

We are seeking a detail-oriented Front Office & Client Experience Executive who will be the first point of contact for our HNI/UHNIs clients. This role requires a professional, well-presented individual with excellent communication skills and strong administrative abilities. The candidate will ensure a seamless client experience while also managing daily office operations and administrative coordination.

Key Responsibilities

• Client Experience & Front Office
• Welcome and greet clients, partners, and visitors in a professional manner
• Maintain a premium, hospitality-focused client environment
• Offer refreshments and ensure client comfort during consultations
• Coordinate meeting room bookings and ensure readiness before client meetings
• Support consultants and senior management during client visits
• Handle incoming calls and emails with professionalism and discretion
• Maintain client confidentiality at all timesOffice Administration & Operations
• Manage daily office administration and ensure smooth functioning of the office
• Coordinate with vendors such as cleaners, maintenance teams, courier services, and office suppliers
• Ensure cleanliness, hygiene, and overall presentation of the office
• Monitor and maintain office supplies, pantry items, and inventory
• Coordinate office repairs, installations, and facility requirements
• Support event or client meeting arrangements when requiredCoordination & Tracking
• Maintain trackers related to office administration and operational expenses
• Prepare basic Excel reports for management
• Maintain courier and document dispatch records
• Support documentation and internal coordination with different departments
• Assist with scheduling and calendar coordination when require