Senior Administrative Assistant - Toronto

Are you an organized and proactive Senior Administrative professional with 3-5 years of experience? Our client in Toronto, Ontario is a leading Canadian accounting and advisory firm that is looking for a detail-oriented and organized Senior Administrator to join the team for a contract position of 3 months to start. This is an in-office role where you’ll support our dynamic team and ensure smooth daily operations.

The ideal candidate will be a detail-oriented problem-solver, ready to take on a variety of tasks and contribute to our success. If you're looking for an exciting opportunity to grow your career as an Senior Administrative Assistant/Coordinator in a supportive environment, this might be the perfect fit for you!

Advantages

Great Compensation: Competitive pay between $28-$30 per hour based on experience.

Consistent Hours: Work a stable 8:30 AM - 5:00 PM schedule with weekends off.

Career Growth: Opportunity for professional development and internal promotion.

In-Office Environment: Enjoy a collaborative and engaging workplace culture.

Work-Life Balance: Achieve balance with our full-time, regular office hours and time off benefits.

Responsibilities

• Work directly with Practitioners to help manage their dynamic growing practices.
• Schedule, liaise, and communicate with others, including clients, to proactively prepare information in advance of meetings and deadlines.
• Receive, distribute, redirect, and respond to mail, email, telephone calls, reports, and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines.
• Prepare letters and reports using Firm templates in compliance with Firm standards, including proofreading, reviewing, and verifying quality and content before finalizing any client deliverables.
• Assemble and file year-end and tax packages for clients, including facilitating electronic or in-person signatures and utilizing a variety of filing methods, including e-filing, uploading through portals, and courier.
• Enter and maintain client data using Microsoft Dynamics 365 software, create jobs in D365, roll forward jobs/files, and archive as appropriate for the engagement.
• Manage the billing process for your Practitioners, including drafting and sending invoices to clients.
• Prepare and track expense claim submissions.
• Occasional reception coverage.
• Participate in the development of internal systems and processes and in projects with others within the NSBU.
• Coordinate internal and external meetings, room bookings, video conferences, and in-office events.
• Work on various data quality projects as need dictates.
• Additional responsibilities, as assigned.

Qualifications

• Successful completion of an Office Administration program or 3-5 years of experience in an administrative role (experience in a professional services firm is preferred). A minimum of a high school diploma is required.
• Proficiency in Word, Excel, Outlook, and PowerPoint with an aptitude to learn standard Firm software (e.g., TaxPrep, CaseWare, Visio) and other relevant applications and technical/office equipment.
• Candidates should possess excellent organizational and multitasking abilities, allowing them to effectively manage multiple responsibilities and maintain office efficiency.
• Strong communication and interpersonal skills are essential, as the role involves frequent interaction with colleagues and clients.
• A keen attention to detail and a proactive approach is necessary to ensure that all aspects of office support are handled promptly and to a high standard, as well as the ability to anticipate the needs of both colleagues and clients.
• Knowledge of a CRM platform (e.g., Microsoft Dynamics D365) is desirable.
• Capable of meeting tight deadlines on multiple projects
• Able to maintain confidentiality when working with sensitive matters.
• Available to work some overtime throughout the year.
• Must be legally eligible to register for an online RepID account with Canada Revenue Agency.

Summary

If you're ready to step into a rewarding role as an Senior Administrative Assistant/Coordinator and be part of a growing team, apply today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.