Executive Administrative Assistant - Bilingual (SP) - Job #1118

The Organization

North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities.

NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults.

Supervision

Works under general supervision of the Deputy Director.

The Position And Job Summary

(These are examples of the types of duties that may be performed. Additional duties may be assigned or added.)

• Responsible for maintaining the Deputy Director’s calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existing events. Coordinates all Deputy Director’s travel and conference arrangements.
• Provides administrative support to the Deputy Director on Board committee activities as needed and support other such activities when requested. This function would require routine tracking of reports that are presented by the DD.
• Acts as a liaison between the stakeholders and the Deputy Director by answering inquiries either verbally or in writing on a variety of organizational activities; develops reports, graphs, databases; writes letters, memos, and e-mails as required. May perform confidential employee relation assignments.
• Manages department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members; designs, organizes and maintains the agency department systems. Serves as a back-up to other Executive Administrative Assistants.
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Deputy Director, which may include planning and coordinating multiple presentations, disseminating information, and supporting organizing companywide events.

Employment Standards

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Skills And Abilities

Clerical and administrative office practices and procedures. High school diploma or higher and five or more years of experience or training.

Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Must be able to interact and communicate with individuals at all levels of the organization.

Must have advance knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, PowerPoint, Teams) Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.

Essential Requirements

A valid California Driver's License and transportation, or acceptable substitute is required. Bilingual Spanish required.

NLACRC Offers An Excellent Benefits Package

We offer employees a variety of health and dental plans:

• Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs.
• Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents
• Pre-Tax Flexible Spending Account for eligible health care expenses
• Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses
• No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees
• No cost Vision plan for employees and eligible dependents
• Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees
• NLACRC offers two (2) deferred compensation plans - 457 and 403(b)
• Participate in the Public Service Loan Forgiveness program
• Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness and sabbatical time
• Holidays – NLACRC offers 12 paid holidays throughout the year
• Most positions are offered a hybrid – remote option

Please note that benefit costs are pro-rated for part-time employees.

Professional Development Opportunities & Growth

NLACRC values the professional development of staff! Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field.

Diversity, Equity, and Inclusion

At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging.

Compensation

This position is non - exempt. Regular Salary: $37.09 - $52.42 per hour, plus $69.24 bi-weekly per pay period, if applicable.

Starting salary is typically between the $37.09 and $40.94 of the range, depending on internal equity and experience.

NLACRC is an equal opportunity employer. Further, NLARC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance