An award-winning full service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have the following position for a highly motivated and committed individual to join our Firm:
We are seeking a reliable and detail-oriented Administrative Assistant to support daily administrative operations. The ideal candidate is organized, efficient, and capable of handling multiple tasks with accuracy and professionalism.
Job Responsibilities
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- General Administration
- Provide day-to-day administrative support to the team.
- Maintain proper filing systems (physical and electronic).
- Assist with data entry, document preparation, and report compilation.
- Monitor and replenish office supplies and stationery.
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- Claims & Invoice Processing
- Process and submit claims, ensuring supporting documents are complete and accurate.
- Process invoices and maintain proper records.
- Liaise with Finance and relevant departments for clarifications.
- Ensure documentation is properly filed for audit and reference purposes.
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- Procurement & Vendor Coordination
- Source and liaise with vendors to obtain quotations for office-related purchases and services.
- Compare quotations and support cost evaluation for approval.
- Assist with general procurement of office supplies, equipment, and services.
- Coordinate with vendors on delivery timelines and follow-ups.
- Maintain proper records of purchases, quotations, and vendor details.
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- Mailroom & Reception (Secondary Support)
- Receive, sort, and distribute incoming mail and courier parcels.
- Arrange outgoing mail and courier services.
- Attend to visitors and clients professionally.
- Answer and direct phone calls.
- Manage meeting room bookings.
- Keep reception area tidy and presentable.
Job Requirements
- GCE ‘O’ and ‘A’ Levels, Polytechnic Diploma or higher qualifications are welcome to apply.
- Those with relevant experience but without the requisite academic qualifications may also be considered.0–2 years of working experience (fresh graduates are encouraged to apply).
- Basic knowledge of MS Office (Word, Excel, Outlook).
- Good communication and interpersonal skills.
- Organized, detail-oriented, and able to multitask.
- Willing to provide support across different administrative functions.
- Only shortlisted candidates will be notified.
