Senior Customer Service and Sales Admin Officer

Job Summary

Looking for a role that challenges you while making an impact on products people use every day?IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences, we deliver sustainable innovations that elevate everyday products.

Food Ingredients: Innovating improved nutritional profiles, better taste and texture, and greater cost efficiency to meet the needs of global food and beverage manufacturers.

The role is based in Hongkong, China (onsite role). Be part of a creative, solution-oriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

Where You’ll Make a DifferenceHandling customer orders from overseas customers and coordinating these orders with our factory in China.

• Order delivery management: assist in tracking order progress, coordinating with production, logistics, and other departments to ensure timely and smooth delivery of shipments to clients.
• Resolve any issues related to orders or deliveries
• Responsible for shipping document preparation (invoice, packing list, others)
• Works with freight vendors in arranging freight movement to satisfy customer needs
• Provide administrative support and documentation for sales team
• Maintain customers and vendors master data.
• Manage the filing systems.

Support sales activities, and any ad-hoc assignments. Being a team player to back up other functions of administration work.

What Makes You The Right FitHigher Diploma or above with at least 3 years in sales support, customer service or related roles.

Experience in handling international shipment and logistics are an advantage.

Strong organizational and multitasking skills with the ability to prioritize tasks effectively.

Excellent communication and interpersonal skills, with the ability to liaise with customers and stakeholders at all levels.

Collaborative team player with a proactive and problem-solving mindset.

How Would You Stand Out?

Fluent in written and spoken English and Cantonese; Mandarin proficiency is an advantage.

Proficient in MS Office applications, especially Excel is a plus.

Why Choose Us?

• Multinational and supporting environment
• Training opportunities
• Learning and development programs
• We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy.
• At IFF, we believe that your uniqueness unleashes our potential.
• We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status.
• We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more