Executive Assistant to the CEO & Office Administrator

About the Role

We are an asset management boutique firm based in the Dubai International Financial Centre (DIFC), looking for a highly organised, proactive and polished Executive Assistant & Office Administrator to join our team.

This is a dual-function role; you will be the right hand to the CEO while also ensuring the smooth day-to-day running of our office. If you thrive in a fast-paced environment, take pride in getting the details right, and enjoy being the person who keeps everything running seamlessly behind the scenes, we would love to hear from you.

What You'll Be Doing

Executive Assistant

Duties

• Managing the CEO's diary, scheduling meetings and appointments
• Coordinating domestic and international travel, including visas, hotels and itineraries
• Handling correspondence and communications on behalf of the CEOPreparing presentations, reports and meeting materials
• Taking minutes and following up on action items
• Acting as a gatekeeper; managing priorities and protecting the CEO's time
• Office Administration

Duties

• Managing day-to-day office operations and ensuring a professional environment
• Liaising with DIFC portal for company admin, renewals and regulatory requirements
• Handling office supplies, vendor relationships and facilities management
• Supporting onboarding of new team members
• Managing petty cash, processing invoices and tracking expenses
• Serving as the first point of contact for clients and visitors

What We're Looking For

• Minimum 3 years of experience in an EA, PA or Office Administration role
• Currently based in the UAE (candidates must be available to interview in person)
• Excellent written and spoken English (Arabic is a plus)
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly organised with exceptional attention to detail
• Discreet, professional and able to handle confidential information
• Self-starter who can work independently in a small team environment