Office Manager

Carhartt is the original US workwear brand that has been creating high quality workwear since 1889 to serve and protect hardworking people. Our products are robust and excel in durability, comfort, functionality, fit, and styling. Customers and craftsmen appreciate our products and have often been fan of our legendary American brand for many years.

Our products can be used for many (professional, crafts and active outdoor) activities and can be worn during and after work. For our IT & Facilities team, Carhartt EMEA/PAC is now looking for an Office Manager.

The Office Manager acts as a central point of contact for office operations, facilities, and reception activities. The role combines responsibilities in office and facility management, health & safety, and administrative support, ensuring the workplace runs efficiently and is well-organized.

In collaboration with the Finance Manager and HR Manager, the role supports facility management and health & safety initiatives, while also overseeing reception operations, supplies management, and general office services. Additionally, the role supports daily office activities, including welcoming visitors, handling deliveries, and assisting with operational and administrative tasks.

The Office Manager reports to the Sr. Manager IT & Facilities.

Duties and Responsibilities

• Greet and welcome visitors with a warm and professional demeanor.
• Answer and direct general Carhartt phone calls, take messages as needed.
• Coordinate meeting rooms.
• Plan, organize, and handle general meetings and related catering etc.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing (postal) mail and packages.
• Provide general information and assistance to visitors and staff.
• Assist in food preparation for events and/or planned meetings if needed.
• Maintain cleanliness and organization of the kitchen and dining areas.
• Reorganize, fill, start and empty dishwashers.
• Ensure proper storage and handling of food items.
• Check refrigerators for expired dates on food items weekly.
• Follow food safety and hygiene standards.
• Clean coffee machines.
• Order and distribute office, kitchen and general supplies.
• Facility management; contact person for all suppliers (landlord, cleaners, maintenance, contractors, security etc.).
• Health & Safety: main prevention officer;
• Alarm procedure, Emergency Plan, BHV/First aid and prevention, RI&E etc.
• What do you bring to the table?MBO 3 level education (preferably in an Administrative, Commercial, Secretarial, or Hospitality study)
• A minimum of 3 years of relevant all-round working experience in an office environment.
• Excellent communication and interpersonal skills.
• Experience in a hosting role.
• Ability to multitask and prioritize tasks effectively.
• Strong verbal and written communication skills in English (business level) and Dutch, proven ability to communicate with all levels including management.
• Flexible and proactive in organizing office events.
• Strong organizational and accuracy skills with demonstrated ability to prioritize workload while keeping attention to detail.
• Ability to work in a team environment with coworkers and internal/external customers.
• Available to work in the office for 5 days per week.
• What do we have to offer?

Carhartt is a family-owned company for over 135 years now and stands for transparency, honesty, authenticity, and respect. The Carhartt EMEA/PAC team currently consists of around 85 associates.

We offer a 37-hour week, a hybrid way of working, a strong employee benefits package, 25 leave days per year. We supply you with home office equipment in case you would like to work from home for part of the (hybrid) workweek. Finally, we have a great EMEA team that we would like you to join in our beautiful office in Amsterdam-Oost!

Employee

Benefits

Salary range for this role

€ 3.500,= – € 3,800,= gross per month, depending on level of expertise and background. We offer a performance-based bonus, non-guaranteed, based on (global) company/team/individual annual goals. We start with a 7-month contract, followed by a 1-year contract. We do not offer sponsorship for this role.

Application process

We will (only) contact candidates with a suitable background (see entry requirements) and potential match for this role who live in the greater Amsterdam area. Please apply with your CV (Resume) and motivational letter. The first interview will be online (via Teams), the second interview will take place at our office.

Interested? We would like to hear from you! Please apply via LinkedIn Recruiter.