Project Manager, FM-PRO, Furniture, Fixtures and Equipment

Union: Non Union

Number of vacancies: 1

New or Replacement Position: New

Site:  67 College Street & Toronto Western Hospital

Department:  FM-PRO (Facilities Management – Planning, Redevelopment & Operations)

Reports to:  Manager, FM-PRO - Furniture, Fixtures and Equipment

Salary Range

$93,015 - $116,252 per year

Hours:  37.5 hours per week

Shifts: Days

Status:  Permanent Full-Time

Closing Date: October 28, 2026

Position Summary

As an integral member of the FM-PRO Department and the Toronto Western Hospital Surgical Tower, the PROJECT MANAGER works as part of a team and leads and coordinates the furniture, fixtures and equipment (FFE) under the direction of the Manager, FM-PRO – Furniture, Fixtures and Equipment.

We are looking for a member to join the team in the planning and development of a New Patient Tower at the Toronto Western Hospital. This brand new 15-floor tower will compose of Surgical Services, ICU, In-Patient Units, Pharmacy, and a Medical Device Reprocessing Department.

In collaboration with subject matter and technical experts, you will lead and manage the activities of the FFE project team to ensure the successful participation of project stakeholders and the delivery of the project on-time, on-budget, and within identified scope.

We are seeking a highly organized individual with background and experience with leading and supporting healthcare capital projects, especially Ministry of Health (MOH) capital projects, where there is planning of multi-divisional, complex, construction projects with numerous dependencies with other projects or initiatives.

You will be responsible for managing various project tasks such as equipment planning and procurement; coordination with ICAT teams on technology integration and setup of end user devices; and coordination with operational readiness planning including process flow development for clinical care and facilities support. Knowledge of the Construction Management CCDC-5B project delivery model will be an asset.

Duties

• Lead and manage various project tasks in the planning and design of complex large-scale redevelopment projects from project conception to project implementation
• Coordinate with the FFE team in all project activities
• Be a liaison between UHN stakeholders and Consultant team for efficient and effective exchange of FFE information
• Oversee and support all aspects of projects including planning, coordination, tracking, evaluation, schedule and budget management
• Prepare and maintain project documentation including proposals, project plans, budgets, meeting agendas, documents and decks
• Monitor and report on progress, risks and issues associated with the project to all stakeholders and escalate as appropriate
• Provide strategies for risk mitigation and resolution where appropriate
• Engage and communicate with stakeholders on an ongoing basis and ensure changing resource and project requirements are met and understood
• Work with FFE team to prepare RFI/RFQ/RFPs for equipment purchases for Surgical Services, In-Patient Units, ICU, Pharmacy, and MDRD in accordance with the Broader Public Sector (BPS) directives
• Coordinate integration of Architecturally Significant Equipment within construction project in alignment with construction schedule and in coordination with Project Team and construction manager
• Work with Capital Finance and Procurement to establish and monitor capital FFE budget and procurement processes
• Coordinate with medical engineering for the selection, configuration and acceptance of the medical equipment
• Work with the Operational Readiness team on the development of the transition schedule and the different operational readiness activities.
• Plan and monitor the scheduling of delivery and installation with various parties including the vendors and the construction manager
• Experience with equipment list development and maintenance is an asset
• At minimum, completion of a bachelor’s degree in Biomedical Engineering, Health Administration, Science, Architecture Engineering, Construction or other planning and management fields or recognized equivalent required
• Minimum 7+ years related FFE practical experience
• Project Management Professional (PMP) certification is an asset
• Experience in working in a healthcare environment, major institutional or public sector is an asset
• Knowledge in building technical codes and standards applicable to acute health care environments is an asset.
• Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset
• Experience with CCDC-5B Construction Management is an asset
• Experience with furniture and equipment planning and procurement required
• Experience with decanting and relocation of personnel, furniture and equipment required
• Excellent time management and prioritization and organizational skills required
• Very strong verbal and written communication skills, to both internal and external stakeholders required.
• Strong experience in coordination of multi-stakeholder meetings, including preparation of presentation materials, meeting minutes and meeting agendas
• Responsive to urgent demands and short time lines

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.