Event Coordinator

• Location: Chicago, IL (Onsite
• Downtown Chicago)
• Schedule: Tuesday
• Thursday, 8:00 AM – 4:00 PM (24 hours per week)
• Duration: Contract through December 2026 with potential for extension

Position Summary

Swoon is partnering with a leading organization seeking a highly organized Event Coordinator to support the planning, execution, and administration of internal and external sales events. This role will be responsible for coordinating event logistics, managing sponsorship activities, supporting budget tracking, and providing operational support to ensure successful event execution.

This position is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and has experience supporting conferences, customer events, sponsorship programs, and cross-functional teams.

Key Responsibilities

• Coordinate logistics and execution for internal meetings, customer events, and conferences
• Support planning and onsite execution of events as needed
• Manage sponsorship-related activities including ticket allocation, attendee logistics, and deliverable tracking
• Assist with sponsorship requests, marketing deliverables, and event coordination
• Track event expenses and support budget reconciliation activities
• Partner with finance and procurement teams regarding event-related expenses and documentation
• Maintain sales calendars and event schedules across multiple teams
• Coordinate meetings, project timelines, and cross-functional communications
• Manage inventory of office and event-related supplies
• Create and maintain trackers, reports, presentations, and administrative documentation
• Support special projects and additional operational initiatives as assigned
• If interested in learning more about this opportunity, please apply today!