Project Support Coordinator

Title: Project Support

Location: 2100 Meadowvale Blvd, Mississauga, Ontario, CAN, L5N 7J9 Hybrid (3 days onsite – Tuesday, Wednesday, Thursday)

Duration: 1 year with extension

Overview

We are seeking a proactive, detail-oriented, and highly organized individual to join our Program Management Operations team in a Support Role. In this role, you will play a pivotal part in supporting our global Program teams throughout the design and development phases of Zebra products.

Key Responsibilities

Administrative Support

• Manage project meeting calendars, planning and logistics, utilizing MS Office tools and Smartsheet.
• Own and maintain Program templates.
• Facilitate Program Management Staff Meetings.

Project Support

• Manage materials, including ordering, receiving, storing, and distributing program materials worldwide.
• Create Purchasing Card orders based on requests, ensuring data accuracy and adherence to processes
• Respond to global Program Management and internal inquiries about order status and invoice follow-ups.

Additionally, you will

• Interface with cross functional teams to support Program Management activities and processes.
• Identify areas for improvement and implement where needed.

Qualifications

Bachelor’s degree

Strong communication, time management, and organizational skills

Demonstrated ability to work independently

2+ years of experience in a dynamic professional environment

Strong computer skills required, working with multiple software packages including MS Office (Outlook, Word, PowerPoint, Excel, Teams), Smartsheet, Confluence, SharePoint, Power BI

Knowledge of Planisware database a plus