About Vantage:
Vantage is a global, multi-asset CFD broker offering clients access to a nimble and powerful service for trading CFDs on Forex, Indices, Shares, Commodities, Bonds, ETFs, and Cryptocurrencies. With over 15 years of market experience, our goal is to support your trading journey. We have developed our platform and services to help clients trade more effectively and identify potential market opportunities.
Our commitment to high standards ensures a secure and reliable trading environment.
Position Title: Receptionist cum Admin ExecutiveLocation: Dubai, UAE
Job Summary
We are seeking a professional, organized, and customer-focused Receptionist cum Admin Executive to manage front desk operations and provide administrative support to ensure the smooth functioning of the office. The ideal candidate should possess excellent communication skills, a pleasant personality, and strong organizational abilities.
Key Responsibilities
Duties
- Greet and welcome visitors, clients, and employees in a professional manner.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
- Maintain the reception area, ensuring it is tidy, presentable, and welcoming at all times.
- Coordinate meeting room bookings and ensure meeting rooms are prepared for use.
- Administrative Support
- Maintain office records, files, and documentation in an organized manner.
- Assist in preparing reports, letters, presentations, and other administrative documents.
- Manage office supplies inventory and coordinate procurement when required..Assist with employee onboarding documentation and administrative formalities.
- Maintain and update company databases and contact lists.
- Facilities & Office Management
- Coordinate with vendors, service providers, and building management for office maintenance and repairs.
- Monitor pantry, stationery, and office consumables and ensure adequate stock levels.
- Assist in organizing company events, meetings, training sessions, and employee engagement activities.
- Ensure office facilities are maintained in a clean, safe, and professional condition.HR & Operations Support
- Assist with attendance tracking and leave records.
- Support HR with employee documentation and filing.
- Assist in processing expense claims and invoice tracking.
- Provide general administrative support to management and various departments as required.
Requirements
- Bachelor's degree or Diploma in Business Administration or a related field.2–4 years of experience in a Receptionist, Administrative Assistant, or Office Coordinator role.
- Experience in UAE-based organizations is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- Professional appearance and customer-service-oriented attitude.
- Languages Preferred
- English, Hindi (Mandatory) any other spoken languages
