Payroll Administrator & Bookkeeper - London West End
Vacancy Name
Payroll Administrator & Bookkeeper - London West End
Vacancy No
VN2112
Employment Type
Permanent
Duration
N/A
Location City
London
Location Country
United Kingdom
Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth.
It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
Description
A fantastic opportunity has arisen for a dual-role Payroll Administrator and Bookkeeper within our specialist Pharmacy department, supporting community pharmacies and locum pharmacists across the UK.
This role offers a balanced workload of approximately 60% payroll and 40% bookkeeping, making it ideal for someone looking to broaden their experience within a dynamic and growing team. Full pharmacy-specific training, support and guidance will be provided by our experienced team.
Key Responsibilities
Payroll
- Process payroll on SAGE from client information supplied within agreed timelines.
- Send draft payslips and all reports and notify client of PAYE/NIC due and RTI filing post approvals.
- Carry out pension filings and auto enrolment and be able to advise clients on work place pension.
- Deal with any PAYE queries raised by client or HMRC.
- Manage year-end submissions, including preparing and issuing P60 and P45 forms.
- Adding joiners/leavers.
- Set up new payroll schemes when required.
- Be able to advise clients on SMP, SSP, redundancy pay, attachment to earnings and other payroll matters.
- Reply promptly to client and partner enquiries via phone and/or email.
- Handle all incoming correspondence relevant to your assigned client portfolio.
Bookkeeping
- Initially Prepare VAT returns from client information supplied to gain knowledge of pharmacy specifics. This will then lead to a review and advisory role.
- Assisting senior team members with managing VAT processes and ensuring returns are completed within internal deadlines.
- Liaising with clients to address queries and proactively following up on missing or incomplete information.
- Working mainly with cloud-based platforms such as Xero.
- Assisting with management accounts during less busier periods.
- Communicating with HMRC on routine client matters if and when requested.
- Supporting the team with ad-hoc accounting and administrative tasks.
Key Requirements
- Part qualified with experience or qualified by experience.
- 2 years' experience in payroll.
- Experience of SAGE payroll (and/or Brightpay but not necessary).
- Basic knowledge of bookkeeping principles and double-entry accounting.
- Familiarity with accounting software (e.g., Xero, QuickBooks, Sage).
- Knowledge of VAT rules and basic HMRC requirements.
- Competent skills on Microsoft office applications.
- Adherence to budgeted time for jobs through time management.
- Good analytical skills.
Additional Requirements
- Ability to work well within a team.
- Self-motivated and strong interpersonal skills.
- Able to communicate clearly and concisely.
- Organised, methodical and proactive with an eye for attention to detail.
- Ability to meet internal and external reporting deadlines.
Model
Hybrid
Salary
Competitive
Benefits
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas*
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme - 24/7 support, free and confidential
- Corporate Discounts Platform
Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental
- subject to exceptions and business needs
