Operations & Administration Coordinator | Trusted FIX is looking for a highly organised Operations & Administration Coordinator to support our growing maintenance and property services business. | This is not a standard office administration role.
The successful candidate will coordinate technicians, customer enquiries, quotations, invoicing, supplier accounts, permits, schedules and daily operations. | Responsibilities |
- Answer incoming calls and WhatsApp enquiries |
- Schedule technicians and coordinate daily jobs |
- Create quotations, invoices and job records |
- Follow up with customers and suppliers |
- Open supplier accounts and source materials when required |
- Apply for community access permits (Emaar, Nakheel, Damac, etc.) |
- Track technician attendance and daily job completion |
- Maintain customer and job databases |
- Support management with administration across multiple businesses | Requirements |
- Previous UAE administration or operations experience |
- Excellent English communication skills |
- Strong computer skills (Microsoft Office, email, spreadsheets) |
- Ability to work independently and solve problems |
- Organised, proactive and detail-oriented |
- Experience in maintenance, facilities management, construction or property services preferred | Important | This role is suitable for someone who enjoys taking ownership and helping build a growing business. We are looking for a reliable team member who can grow with the company long term. | Application Instructions | When applying, please answer the following: | 1. Current visa status? | 2. Current location? | 3. Expected salary? | 4. Years of UAE experience? | 5. Have you worked for a maintenance, FM, construction or property company before? | 6. Are you comfortable handling calls, WhatsApp, invoicing and technician scheduling? | Applicants who do not answer the above questions may not be considered.
