Position Overview
We are seeking a highly organized and proactive Executive Assistant to the CEO with strong experience in administrative operations and budget management. This role provides comprehensive executive support while overseeing administrative budgets, tracking expenditures, coordinating vendor relationships, and ensuring efficient office operations.
The ideal candidate is detail-oriented, financially savvy, and capable of managing multiple priorities with professionalism and discretion.
Job Location - Dubai
Key Responsibilities
- Executive Support
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Prepare reports, presentations, meeting materials, and correspondence.
- Coordinate communication between the CEO and internal/external stakeholders.
- Take meeting minutes and follow up on action items.
- Handle confidential information with the highest level of discretion.
- Administrative Operations
- Oversee day-to-day administrative functions and office operations.
- Coordinate with vendors, service providers, and facility management teams.
- Develop and maintain administrative policies and procedures.
- Support company events, executive meetings, and special projects.
- Budget Management
- Prepare, monitor, and manage the administrative department budget.
- Track expenses and ensure spending aligns with approved budgets.
- Process invoices, purchase orders, and vendor payments.
- Analyze budget variances and prepare financial reports for leadership.
- Identify cost-saving opportunities and improve operational efficiency.
- Collaborate with Finance to support budgeting, forecasting, and expense reconciliation.
Qualifications
- Bachelor's degree in Business Administration, Finance, Management, or a related field preferred.5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior executives.
- Demonstrated experience managing administrative or operational budgets.
- Strong financial acumen and proficiency in budget tracking and reporting.
- Advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
- Excellent organizational, communication, and multitasking skills.
- Ability to work independently and maintain strict confidentiality.
