Personal Assistant

Company Description

Publicis Connected Media UK is a fully end-to-end offering that unites media, commerce, CXM, social and data to deliver connected consumer experiences and drive exceptional business outcomes for our clients.

Powered by Publicis Connected Identity, the UK’s richest people-based data set built on real behaviours, it helps major brands move beyond siloed marketing and make more confident decisions in fast-changing conditions. Those insights truly differentiate our AI and agentic solutions to predict impact, create messaging and reach the right people.

The more than 3500-strong team spans Starcom, Zenith, Spark Foundry, Digitas, Performics, PMX, Epsilon, Lotame, Publicis Commerce and Influential. Publicis Connected Media is part of Publicis Groupe.

Overview

We are hiring a Personal Assistant to join our One L’Oréal team at Publicis Media—an integral role at the heart of a fast-moving, creative and collaborative environment. You’ll partner with senior leaders to keep everything running smoothly, while also helping shape the energy and culture of a high-performing team.

This is a role where organisation meets creativity, with opportunities to contribute to meaningful moments for both team and clients. If you enjoy building relationships, bringing structure to complexity, and supporting others to do their best work, this could be a brilliant next step.

Responsibilities

• Managing dynamic calendars for senior leaders, proactively coordinating meetings across multiple time zones
• Organising end-to-end travel arrangements, adapting seamlessly to last-minute changes
• Preparing agendas, capturing actions, and ensuring follow-ups keep projects moving forward
• Supporting the creation and refinement of presentations and documents with clarity and attention to detail
• Tracking priorities, deadlines and deliverables to help leaders stay ahead
• Coordinating team events, offsites and client experiences that foster connection and collaboration
• Maintaining organised systems, trackers and documentation to support smooth project delivery

Qualifications

• Strong organisation and time management, with the ability to anticipate needs and prioritise effectively
• A high level of attention to detail and pride in delivering quality work
• Confidence managing multiple tasks while staying calm and focused
• Excellent communication skills and the ability to build trusted relationships with senior stakeholders
• A collaborative, proactive mindset with a genuine desire to support others
• Comfort working in a creative or fast-evolving environment
• Solid working knowledge of tools such as Outlook, Excel and PowerPoint

Additional Information

Publicis Media offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave.

You’ll also have access to a range of additional initiatives, including:📖 Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Publicis Media, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.